Storekeeper

The Storekeeper supports the Logistics Officer in the effective management and control of organizational materials, supplies, stock, donations, and fixed assets. The position assists with receiving, checking, storing, recording, issuing, and tracking materials and assets while ensuring that appropriate documentation and inventory records are maintained.

The Storekeeper works closely with the Logistics, Administration, Program, and other relevant teams to ensure that materials and assets are properly managed, safely stored, accurately recorded, and made available when required.

Reporting Structure:

• Position Reports To: Logistics Officer
• Position Supervised: Store Assistant

Materials Receiving and Inspection

• Take responsibility for receiving all incoming materials, supplies and equipment against approved purchase orders, delivery notes, contracts or other authorized supporting documents.
• Verify the quantity, quality, specifications, condition, supplier details and delivery timelines of received materials against approved procurement documents.
• Inspect received materials for damage, shortages, incorrect specifications or other discrepancies and promptly report any issues to the supervisor and relevant departments.
• Prepare, verify and complete Goods Receiving Notes (GRNs) and ensure all receiving documents are properly signed and approved.
• Ensure all received materials are properly counted, sorted, labeled, recorded and transferred to their designated storage locations.
• Coordinate with Procurement, Finance and relevant technical teams to resolve receiving discrepancies and supplier delivery issues.

Warehouse Management and Storage Organization

• Manage the day-to-day operations of the warehouse and ensure proper receipt, storage, handling, preservation and issuance of organizational materials and supplies.
• Ensure materials are stored systematically, safely and in accordance with established warehouse management procedures and applicable storage requirements.
• Maintain a clean, secure, organized and accessible warehouse environment.
• Optimize warehouse space utilization and ensure proper arrangement and identification of stock items.
• Ensure appropriate storage conditions for sensitive, medical, technical and other specialized materials.
• Monitor stock conditions and identify damaged, expired, obsolete, slow-moving or excess materials, recommending appropriate corrective actions.
• Ensure safe loading, unloading, handling and movement of materials in accordance with organizational safety procedures.

Inventory Management and Stock Records

• Maintain accurate, complete and up-to-date inventory records for all materials and supplies under warehouse custody.
• Ensure bin cards, stock cards and electronic inventory management systems are updated immediately following every receipt, issuance, transfer or adjustment.
• Monitor stock balances and ensure consistency between physical stock, bin cards and electronic inventory records.
• Establish and maintain appropriate stock monitoring mechanisms, including minimum and maximum stock levels where applicable.
• Monitor stock consumption and availability and alert the supervisor and relevant departments about items requiring replenishment.
• Prepare periodic inventory reports, stock status reports and other inventory-related information as required.
• Investigate and report discrepancies between physical stock and inventory records and recommend corrective actions.

Materials Issuance and Distribution

• Review store requisitions and Goods Issue Notes to ensure that all requests are properly authorized and supported by relevant documentation before releasing materials.
• Ensure timely and accurate issuance of materials to authorized staff, departments, project offices, partners and other approved recipients.
• Prepare and arrange materials for issuance, distribution or dispatch in accordance with approved requests and distribution plans.
• Ensure all issued or transferred materials are supported by properly completed and signed Goods Issue Notes, handover forms or other relevant documents.
• Maintain complete records of all stock movements, including issues, transfers, returns and distributions.
• Coordinate the preparation and dispatch of materials required for trainings, workshops, meetings, project activities and field operations.
• Ensure materials distributed to project locations and implementing partners are properly documented and acknowledged by authorized recipients.

Physical Inventory, Stocktaking and Reconciliation

• Plan and conduct periodic physical stock counts in accordance with the approved inventory and stocktaking schedule.
• Coordinate and participate in annual and ad hoc physical inventory counts of warehouse stock, IT equipment and other organizational assets, as assigned.
• Reconcile physical stock balances against bin cards and electronic inventory records.
• Identify, investigate and document stock shortages, excesses, damaged items and other inventory discrepancies.
• Prepare inventory count and reconciliation reports and submit them to the supervisor within the required timelines.
• Ensure all discrepancies are investigated and corrective actions are documented, approved and implemented.
• Maintain proper records of inventory adjustments and ensure that no stock adjustments are made without the required authorization.

Asset and Equipment Management

• Maintain accurate records of equipment and organizational assets under warehouse custody.
• Ensure assets received, issued, transferred, returned or temporarily loaned are supported by approved documentation.
• Maintain asset handover forms, temporary loan forms and other relevant asset movement records.
• Ensure assets are properly tagged, identified and recorded in coordination with the responsible asset management focal person.
• Monitor the return of temporary loan items and follow up on overdue or outstanding items.
• Report lost, damaged, obsolete or unserviceable assets and support the implementation of approved asset management actions.
• Support periodic physical verification of organizational assets and reconciliation with the asset register.

Documentation, Reporting and Audit Readiness

• Maintain complete, accurate and well-organized warehouse and inventory documentation, including Goods Receiving Notes, Goods Issue Notes, purchase orders, requisitions, bin cards, transfer forms, asset handover forms and distribution records.
• Ensure all inventory documents are properly completed, signed, dated and filed for easy retrieval and verification.
• Maintain a complete audit trail for all warehouse transactions and movements of organizational materials and assets.
• Prepare and submit periodic warehouse, inventory, stock movement and reconciliation reports within established reporting timelines.
• Provide inventory records and supporting documents during internal audits, external audits, donor reviews and management verification exercises.
• Ensure inventory records are maintained in accordance with organizational policies, procedures and applicable donor requirements.

Compliance, Internal Controls, Safety and Security

• Ensure warehouse operations comply with organizational policies, procedures, procurement requirements, inventory management standards and donor regulations.
• Safeguard organizational materials, supplies and assets against loss, theft, misuse, damage and unauthorized access.
• Ensure access to warehouse facilities is controlled and materials are released only to authorized individuals.
• Maintain appropriate segregation of duties and ensure that receiving, recording, storage and issuance activities follow established internal controls.
• Ensure compliance with occupational health and safety, fire prevention, emergency preparedness and warehouse security requirements.
• Immediately report suspected fraud, theft, loss, damage, unauthorized stock movement or other control weaknesses to the supervisor.
• Follow up on recommendations arising from audits, stock counts and management reviews and ensure corrective actions within the assigned responsibilities are implemented.

Coordination and Other Responsibilities

• Work closely with Procurement, Finance, Administration, Program and Logistics teams to ensure effective coordination of warehouse and inventory activities.
• Provide timely information on stock availability, consumption, replenishment requirements and distribution status to relevant departments.
• Support the efficient movement and distribution of supplies to project offices, health facilities and implementing partners.
• Perform other relevant warehouse, inventory and logistics management duties assigned by the supervisor.

Key Competencies

The Storekeeper should demonstrate:

• Inventory and Warehouse Management: Strong knowledge and practical ability to manage warehouse operations, stock control, storage and distribution.
• Accuracy and Attention to Detail: Ability to maintain accurate inventory records, verify transactions and identify discrepancies.
• Accountability and Integrity: Demonstrated responsibility in safeguarding organizational materials, supplies and assets.
• Planning and Organization: Ability to organize warehouse activities, prioritize tasks and manage stock efficiently.
• Reporting and Documentation: Ability to prepare accurate inventory reports and maintain complete supporting documentation.
• Problem-Solving: Ability to identify inventory and warehouse management issues and recommend practical solutions.
• Communication and Teamwork: Ability to coordinate effectively with Procurement, Finance, Program, Administration and other relevant teams.
• Compliance and Internal Controls: Understanding of inventory management procedures, audit requirements and organizational accountability standards.

• Diploma or Bachelor's degree in Supplies Management, Logistics and Supply Chain Management, Procurement, Business Administration or a related field.
• Minimum of two to three years of relevant work experience in warehouse, inventory, logistics or supply chain management, preferably with an international NGO or development organization.
• Demonstrated experience in independently managing warehouse operations, inventory records, stock control and materials distribution.
• Practical knowledge and experience using warehouse or inventory management systems.
• Good computer skills, particularly Microsoft Excel, Word and Outlook; experience with electronic inventory management systems is an advantage.
• Good understanding of inventory control, physical stocktaking, reconciliation, documentation and internal control procedures.
• Strong organizational, analytical and record-keeping skills.
• Demonstrated ability to work independently, take initiative, prioritize tasks and meet reporting deadlines.
• Ability to work collaboratively with colleagues across different departments and project locations.
• High level of integrity, accountability and attention to detail.

Salary: Between 7,901 – 11,289 USD per annum. 

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

“Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

Application Deadline: November 16, 2026

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