Finance and Administration Director

Jhpiego seeks a Finance and Administration Director to provide financial and administrative management for the AFGHS-Jhpiego project, funded by the U.S. Department of State (DoS) to support Global Health Security activities  in the Democratic Republic of Congo.  The $6 million project aims to support stronger, more resilient health systems at all levels; save lives; decrease morbidity and disability; and increase the potential of women, newborns, children, families, and communities to thrive. 

The Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. The Director will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and U.S. DoS rules and regulations.

Financial Management & Leadership

• Provide overall project leadership and oversight of project level financial and support administrative operations, including support for project start-up, closeout, and establishment of field offices as required. 
• Develop, implement, and strengthen project-specific financial management strategies, SOPs, internal controls, and administrative procedures consistent with Jhpiego, Johns Hopkins University (JHU), and DoS policies and systems. 
• Provide strategic financial advice, analysis, and guidance to the Country Director, Sr Finance Manager- Country Office, Project Director, and project management team to support effective implementation and management decision-making. 
• Supervise, mentor, and strengthen the capacity of finance staff and promote consistent application of financial policies, systems, and controls across project locations. 
• Proactively identify financial, operational, compliance, and fiduciary risks and work with leadership to develop and monitor appropriate mitigation measures.

Financial Planning, Budgeting, & Milestone Management

• Lead development and management of annual project budget, work plan budget, projections, and budget revisions in collaboration with program, technical, and global AFGHS-Jhpiego team. 
• Align project budgets, expenditures, forecasts, and resource allocations with approved work plans, project milestones, and payment-linked deliverables, proactively monitoring financial and implementation progress and addressing gaps that could affect timely achievement, verification, and payment of milestones. 
• Monitor project level burn rates, expenditures, pipeline, commitments, and financial performance and provide timely analysis to support programmatic and management decision-making. 
• Prepare financial projections and scenario analyses to ensure sufficient resources are available to achieve project priorities and approved milestones. 
• Proactively manage annual funding cycles and ensure expenditures are appropriately planned, incurred, recorded, and reconciled within applicable funding periods. 
• Establish and maintain financial tracking of payment-linked milestones, including milestone value, expected achievement and verification dates, payment status, and implications for project cash flow and financial projections. 
• Work closely with the Project Director, technical leads, MERL, and operations teams to routinely review progress against payment-linked milestones, identify milestones at financial or implementation risk, and support timely corrective action. 
• Alongside, the global AFGHS-Jhpiego team, coordinate the financial and administrative requirements for milestone verification, invoicing, and payment, ensuring required supporting documentation is complete, accurate, compliant, and submitted within required timelines. 

Financial System, Control, and Reporting

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and DOS’s rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities ensuring cost efficiency
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with DOS, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
• Serve as a key financial liaison with DoS, Global AFGHS-Jhpiego, and other relevant stakeholders as required. 

Compliance, Risk Management, and Audit Readiness

• Ensure adherence to Jhpiego and JHU financial, personnel, administrative, procurement, and operational policies and procedures and compliance with applicable donor requirements and Democratic Republic of Congo laws and regulations. 
• Ensure compliance with statutory requirements related to payroll, income tax, VAT, organizational registration, and other applicable regulatory obligations. 
• Identify and communicate significant compliance, financial, and operational risks to appropriate country and Baltimore leadership and provide guidance to resolve identified issues. 
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include timekeeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Sub-Awards, Partnerships, and Financial Oversight

• Collaborate with the Grants Manager and the AFGHS-Jhpiego contracts person and relevant program and finance teams to review and administer project sub-agreements. 
• Review and provide financial and compliance input into award documents, modifications, and other binding agreements issued to or by Jhpiego. 
• Support appropriate selection, financial assessment, management, monitoring, and closeout of sub-recipients in accordance with Jhpiego and JHU policies and donor requirements. 
• Strengthen financial management and accountability capacity of sub-recipients and local partners and ensure identified financial or compliance gaps are addressed. 
• Ensure timely financial closeout of sub-awards and completion of all required final financial reporting. 

• Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
• 10 years of finance and administrative experience
• At least eight years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on USG funded international health projects
• At least eight years providing financial planning and management, human resources and procurement for projects in West Africa, preferably in DRC
• Experience hiring staff and previous direct supervisory experience of professional and support staff
• Knowledge of USG cost principles, including DOS regulations, GAAP accounting rules and grants contract management
• Demonstrated experience organizing resources and establishing priorities
• Subcontract or subagreement financial management experience
• Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• Excellent verbal, written, interpersonal, and presentation skills in English and French
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with DOS, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
• Excellent skills in facilitation, team building, and coordination
• Ability to coach, mentor and develop financial and administrative capacity of project staff
• In-depth knowledge of financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Ability to travel nationally and internationally