HR Associate

About the Organisation

Jhpiego is an international, non-profit health organization and an affiliate of Johns Hopkins University, dedicated to improving the health of women and families in developing countries. For over 50 years, it has focused on providing high-quality, low-cost health care solutions, training health workers, and strengthening health systems.

Jhpiego has been working in India since the 1980s in close partnership with national and state governments. With deep technical expertise and strong on-the-ground execution, Jhpiego helps design, test, and scale practical solutions and innovations that fit real-world systems across 11 thematic domains (Maternal and Newborn Health, Reproductive Health, Nutrition, Immunization, Comprehensive Primary Health Care, Human Resources for Health, TB and Infectious Diseases, Global Health Security, Women's Cancers, Non-Communicable Diseases, Digital Health).

About the Position

Jhpiego is seeking a detail-oriented and proactive HR Associate to provide comprehensive support recruitment coordination, employee database management, HR operations, HR documentation & audits. The position will be responsible for maintaining accurate employee records, ensuring timely updates in HR systems, coordinating recruitment and onboarding activities.

The HR Associate will work closely with the HR team and relevant stakeholders to ensure efficient HR service delivery, data accuracy, confidentiality, and compliance with organizational policies and applicable statutory requirements.

Recruitment and Employee Lifecycle Management

• Coordinate the end-to-end recruitment process, from receiving approved requisitions to candidate onboarding.
• Publish job advertisements across appropriate recruitment portals, career websites, and other sourcing channels.
• Screen resumes against job descriptions and shortlist suitable candidates based on qualifications, experience, skills, and role requirements for mid-level positions
• Coordinate interview schedules with candidates, hiring managers, and interview panel members, ensuring timely communication and follow-ups.
• Communicate with candidates regarding interview invitations, confirmations, rescheduling, feedback, and subsequent recruitment stages.
• Maintain and update recruitment trackers, candidate databases, and the DevNet tracker to monitor recruitment progress and requisition status.
• Coordinate with hiring managers to obtain interview feedback and facilitate timely decision-making.
• Conduct initial candidate follow-ups to assess interest, availability, notice period, current compensation, and salary expectations.
• Follow up with selected candidates regarding offer acceptance, joining dates, and pre-employment documentation.
• Build and maintain a talent pool of suitable candidates for current and future vacancies.
• Send regret emails to both internal and external candidates who were not selected for the position through ICIMS

    HRMS and Database Management

• Manage and regularly update HRMS/ICIMS and other HR software systems to ensure data accuracy, integrity, and real-time updates.
• Maintain and update recruitment databases, ensuring all employee personal file are maintained .Provide operational and administrative support to the HR team as required.
• Perform other duties and responsibilities as assigned by the HR Manager or management from time to time

Abilities/Skills:

• Excellent analytical skills including number crunching
• Orientation to details and accuracy
• Willingness and flexibility to work on a wide range of tasks under strict timelines
• Ability to maintain confidentiality
• Punctuality
• Good written and oral communication skills in English
• Proficiency in MS Office with special advance level of Excel and PowerPoint
• Ability to work in a multicultural work environment

Qualifications:

• Master of Human Resources/ Industrial Relations or similar qualification with at least 1-3 years’ experience
• Familiarity with the development sector will be preferred

Jhpiego is an equal opportunity employer and offers highly dynamic and enabling work environment and provides competitive compensation based on experience and background.

Due to high volume of applications, only shortlisted applicants will receive a response from Jhpiego HR.