Finance Advisor

The Finance Advisor (FA) reports to the Director of Finance and Operations and will be responsible for providing the financial management for Jhpiego projects as assigned and managed. The FA will ensure that the financial reports are compatible with sound accounting practices and follow Jhpiego policy and procedures. The FA will be responsible for ensuring cost consciousness, efficient bank and cash management system, and implementation of on-site financial accounting practices required to assure systems integrity.

• Financial planning, budgeting and reporting for assigned projects
• Implements and oversee a detailed financial reporting process in accordance with Jhpiego's established financial system.
• Prepares the monthly financial report by using adapted finance software (QuickBooks) and ensures accuracy.
• Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, analyze, and format data and/or reports
• Ensures financial management systems provide accurate, current, and complete disclosure of financial transactions
• Works collaboratively with the Director of Finance and Operations to ensure proper project and financial reporting, spending and compliance with project terms and conditions.
• Closely monitors cash flow and assures budgets are followed so spending is on track
• Implements and guide staff on policies and procedures and lead trainings, as needed
• Support financial reporting process to donors as needed

Bank and Cash Management

• Perform daily, weekly, or monthly reconciliation of all bank accounts against general ledger records.
• Identify, investigate, and resolve variances, errors, or missing transactions, and immediately escalate issues to line manager
• Prepare and post journal vouchers or adjusting entries for resolved items.
• Monitor cash positions, direct deposits, and collection accounts.
• Maintain bank correspondence and follow ups
• Ensure sufficient funds are always available to meet project needs
• Review petty cash management system and ensure compliance across the country program
• Serves as Jhpiego’s liaison with banking officials

Receivables and Payables

• Review requests for travel and project advances.
• Ensure advance requests follow Jhpiego laid down policy and procedures and approved budgets.
• Collect and review receipts, invoices, and travel expense reports after trips or completion of project activities.
• Check that all expenses align with the original advance amount/purpose.
• Calculate unused cash and ensure refunds to Jhpiego.
• Post all approved travel expenses in the financial management system.
• Calculate, deduct, and account for mandatory government taxes on invoices (such as VAT, WHT, PAYE etc).
• Prepare scheduled remittance on time to statutory tax authorities.
• Archive digital and physical payment documents, e.g. tax receipts, and ensure financial records are properly maintained and readily available during audits.

Other duties

• Support the Finance and Operations Director to facilitate the work of external audits
• Support the Finance and Operations Director to draft responses to audit findings and follow-up on the implementation of audit recommendations.
• Prepare balance sheet report/ageing analysis that reconciles all balance sheet items on monthly basis
• Determines updated monthly project accruals and projections to support forecasting accuracy and program completion, as needed
• Regularly reviews accounting transactions to ensure costs are allowable and reasonable
• Serve as a resource person for non-finance staff on USG, JHU and Jhpiego rules and policy.
• Preforms other projects related activities as assigned by the supervisor or by Jhpiego management

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• MBA in Accounting or professional qualification (CPA, ACCA or recognized equivalent) is required.
• Minimum of 5-8 years relevant experience in finance or accounting.
• Knowledge of institutional donors regulations, procedures and requirements a plus.
• Strong presentation and communications skills, oral and written
• Highly organized with keen attention to detail and ability to prioritize multiple responsibilities
• Strong interpersonal, presentation and communications skills, oral and written
• A team player with experience working in a multi-cultural environment.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization.
• Must be flexible and able to work independently and as part of a team.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at zwww.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

 RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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