Operations and Finance Officer -Delhi

Jhpiego is an international, non-profit health organization and an affiliate of Johns Hopkins University, dedicated to improving the health of women and families in developing countries. For over 50 years, it has focused on providing high-quality, low-cost health care solutions, training health workers, and strengthening health systems.

 Jhpiego has been working in India since the 1980s in close partnership with national and state governments. With deep technical expertise and strong on-the-ground execution, Jhpiego helps design, test, and scale practical solutions and innovations that fit real-world systems across 11 thematic domains (Maternal and Newborn Health, Reproductive Health, Nutrition, Immunization, Comprehensive Primary Health Care, Human Resources for Health, TB and Infectious Diseases, Global Health Security, Women's Cancers, Non-Communicable Diseases, Digital Health).

Jhpiego is hiring for the position of Finance and Grant Officer based at Delhi. The appointed candidate will report to the Finance & Grants Manager.

• Ensure that awards are following donor and established Jhpiego administrative and financial management policies, procedures, and sound business practices.
• Generate various financial reports from QuickBooks accounting software and Board, upload them in MS Excel grant tracking system on a monthly/quarterly basis for tracking, review, and reporting purposes.
• Monitor and analyse internal financial reports against budget and forecast and share with Finance Manager for internal and external meetings.
• Coordinate with the concerned project technical team to ensure that periodic deliverable reports/invoice from partners are received in time;
• Process the payment of Partners after reviewing all supporting documents required under the contract.
• Work closely with project team and provide support and monitor program activities in accordance with the donor budget.
• Prepare monthly financial report/Invoice within due date in accordance with the Donor guidelines and budget availability for further submission to Donor for reimbursement of funds.
• Ensure compliance of all financial operations of staff and Vendor on a regular basis in accordance with laid down financial systems and procedures.
• Review financial documents such as vendor invoices, Staff claims, Consultant payment and other routine expenses vouchers to ensure the completeness, accuracy, and validity of financial data.
• Review vouchers and transactions and ensure that expense is align with the approved budget and necessary adjustment in the accounting system.
• Support in the project closure activity by ensuring to book all expenses at the time of project close out.
• Support and Facilitate to Conduct periodically internal/compliance audit and implement their suggestions.
• Assist to Supervisor on regular basis for managing the financial progress of sub‐award at state level.
• Train and orient program team /Partner on Jhpiego reporting requirements, formats, systems, procedures, budget availability and relevant donor rules and regulations, as applicable.
• Maintains proper documentation of grant documents and donor guidelines for audit purpose.
• Assist in external/internal audits and financial reviews by the donors.
• Prepare analytical reports for management/project leads which would help them in planning activities in advance for ensuring proper spending per approved budget.
• Perform all other responsibilities as delegated by the supervisor and Director Finance and Administration.

• Bachelor’s degree in commerce is essential and MBA in finance is preferred. Additional qualifications will be an added advantage.
• At least 5 years of relevant experience especially working on various excel based reports.
• Working knowledge of QuickBooks Enterprise experience would be preferred.
• Good understanding and knowledge of various accounting code/ledgers and its usage in QBE/Tally.
• Experience working in INGOs would be preferred.

Abilities/Skills:

• Strong computer skills including knowledge of advanced MS Excel.
• Detail-oriented and rigorous in approach to tasks.
• Excellent Analytical skills.
• Excellent English and Hindi communication skills both written and verbal.
• Flexible work style and demonstrated ability to organize and prioritize work.
• Excellent interpersonal and team skills.
• Ability to handle a variety of assignments under stringent project deadlines.
• Willingness and flexibility to work on a wide range of tasks.
• Ability to multi-task and work in a multicultural work environment.
• Wiling to travel as and when required.

“Women candidates are encouraged to apply”