Office Manager

Jhpiego is seeking an Office Manager to oversee daily office operations, coordinate administrative tasks, manages staff and resources, and ensures the office runs efficiently.

This position is primarily office-based, with occasional off-site meetings or events. 

Administrative Management

• Serve as the primary point of contact for internal teams and external vendors
• Manage relationships with vendors, service providers, and facilities partners
• Manage correspondence, answer phone calls, and maintain office files and records.
• Ensure smooth communication within the office and provide general support to staff and leadership.
• Manage and coordinate office operations, supplies, and equipment.
• Organize meetings, events, and travel arrangements.
• Develop and implement process improvements to enhance efficiency.
• Manage organizational staff events/ social committee events

Financial and Budget Oversight

• Maintain office budgets, track expenses, and process invoices.
• Monitor expenses, invoices, and procurements
• Make recommendations for cost-effective operations.

Office Operations and Facilities Management

• Maintain office equipment, order supplies, manage inventory, and ensure the office environment is organized and functional.
• Update and enforce health and safety policies and ensure compliance with health & safety regulations.
• Identify inefficiencies, implement workflow improvements, and develop office procedures to enhance productivity and operational effectiveness.
• Coordinate with CHRAO on office facility leasing arrangements, including engagement with landlords, review of lease agreements, and coordination of facility services.

Supervision

• Supervise and provide coaching, guidance, and mentorship to direct report(s) where neededSet targets and objectives for the assigned area and deliver results
• Grow team expertise to align with program and organizational direction while continually looking for ways to provide/enhance the value delivered
• Track, monitor, and effectively address and/or reward the performance of team members
• Manage employees in compliance with all HR policies, procedures, and guidelines
• Share knowledge, information, skills, and subject matter expertise among the team and ensure the timely communication of issues while encouraging good working relationships with other functions/teams
• Recruit for all hires to ensure a highly diverse, qualified workforce with the necessary capabilities needed to achieve goals

• Bachelor's degree in business administration, management, or related field or demonstrated relevant experience
• 5-7 years of work experience with a minimum of 4 years managing people and office managemen
• Exceptional organizational ability and multitasking skills
• Flexible to adapt to changing office needs and to-do lists
• Strong written and verbal communication skills for professional presentations, reports, phone calls, and emails
• Ability to collaborate with employees and vendors
• Understanding of common office software and programs, such as inventory management software and budgeting platforms
• Attention to detail when creating and refining documentation
• Excellent time management skills and problem-solving capabilities
• Financial acumen to manage office expenses and budgets
• Must be able to lift a minimum of 50 Lbs.  This role requires strong mobility.

The salary range for this role is expected to be: $87,076 - $109,538.

Total Rewards

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Education and Experience Equivalency

 Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

 Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

 Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

RECRUITMENT SCAMS & FRAUD WARNING

 Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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