Program Officer

The Program Officer will serve as a key member of project implementation teams and will assist in the administrative, financial, logistical and programmatic tasks required for Jhpiego programs. This includes assisting with project administration including tracking project GANTT chart/ work plans, preparation of activity reports, and power point presentations. 

• Participates and supports in the design, implementation and monitoring of the SUPREME project activities
• Assists with preparation and monitoring of project budgets.
• Assists finance staff to review process and reconcile payment documentation from program staff. Help analyze reports received from field sites, including financial reports.
• Travels as appropriate to program sites to assist in program logistics, including travel, financial arrangements, equipment and supplies coordination.
• Prepares program reports and be responsible for gathering field reports including photos and data reports from the program and writing success stories.
• Liaises with other relevant Jhpiego Ghana projects for leveraging opportunities.
• Collects and maintains accurate information on the projects and sector interest.
• Maintains records of project activities highlight problem areas and redress them and provide summaries to the Program Manager on a regular basis.
• Responsible for recording and disseminating program meeting minutes.
• Ensures that required technical and administrative reports are submitted in a timely way.
• Assists with organization of national, regional and international meetings, field visits, and other activities.
• Assists in program material design and preparation
• Assists in the preparation and development of annual / quarterly work plans and budgets
• Assists Finance staff to review, process and reconcile payment documentation, program, technical staff, local implementing partners, consultants as well as from funded geographies
• Helps to ensure that required technical and administrative reports by geographies are submitted and archived in a timely way
• Performs any other duties that may be assigned

• A first degree in Social Sciences or a health-related field is required
• Additional post-graduate certifications will be an added advantage
• 5 years’ experience in programs
• Experience in working with health or related programs, especially RMNCH programing is an added advantage
• Familiarity with donor policies and administrative procedures
• Ability to manage competing priorities/assignments and be able to prioritize in order to meet program and/or organizational objectives sometimes under pressure of deadlines
• Ability to coordinate information and logistics for programs and activities
• A broad variety of programmatic, administrative, financial, and computer skills (including Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning
• Ability to work well as a team player
• Ability to manage projects, set priorities, and plans for the successful implementation of program activities
• Willingness and ability to travel to all project implementation areas
• Self-management is necessary (i.e. motivation, dealing with pressure, adaptability)
• Ability to communicate effectively, instilling trust and confidence
• Be cooperative, competent, hardworking, flexible, and dependable
• Experience of working in a multicultural setting
• Excellent organizational skills

EL-6#