Manager - Procurement & Administration

Jhpiego is a nonprofit global health leader and Johns Hopkins University affiliate that is saving lives, improving health, and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practice into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breath. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.
In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), MSD for Mothers and other anonymous donors.
The Manager Procurement and Administration will lead and manage the procurement and administrative functions/operations and related teams for Jhpiego. This position will work closely with Jhpiego’s Program Teams, India Leadership & Management Teams, US Office and will report to the Director Finance & Administration Operations The incumbent will be based in Delhi and may need to travel to locations in India.

Procurement:

• Prepare & execute procurement plans, vendor analysis, purchase order follows up, supply systems, quality checks, and settlements based on needs.
• Devise and use fruitful sourcing strategies, discover profitable suppliers, and initiate business and organization partnerships
• Develop, hone, and execute new improved procurement strategies across all channels of purchasing
• Delegate tasks and supervise the work of purchasing and procurement agents / team members across all programs & functions
• Manage every aspect of the supply chain and notify the Leadership team of any possible obstacles to ideal efficiency
• Institute policies and procedures for collecting and reporting key metrics that will reduce our overall expenses while increasing productivity
• Direct sourcing teams, that are responsible for executing, negotiating, implementing and maintaining competitively advantageous supply arrangements for active projects.
• Providing and assisting support for all India procurement execution activities
• Maintain vendor base for products and services
• Use technology to increase procurement efficiencies
• Save cost for the organization through innovative thinking/steps
• Work closely with program and function teams to ensure stability and cost effectiveness of supply
• Bring innovative supplier solutions
• Manage supplier performance and maintain interface within supplier's
• Expertise in Supply Management, Tracking Budget Expenses, and Vendor Relationships
• Ensure a cost-effective supply of quality
• Expect unfavourable events through analysis of data and prepare control
• Perform risk management for supply contracts and agreements
• Control spend and build a culture of long-term saving on procurement costs
• Perform cost analysis and set appropriate benchmarks
• Create policies and procedures for risk management and mitigation

Administration:

• Ensure that high quality of administrative services are provided to the staff on
• Responsible for managing general up-keep of India Country Office including housekeeping, security, Annual Maintenance Contracts of office equipment, pantry, petty cash and office
• Managing International Travel arrangements which includes Booking of tickets, VISA processing, Bill settlement of travel agents and travel insurance
• Managing cab arrangements which includes booking of cab for employees, managing shuttle service, settlement of Cab Invoices.
• Managing Meeting and conferences which includes identification of hotels and other suitable places for conferences, booking of conferences, coordination with program team for specific requirements and settlement of Invoices.
• Managing General administration which includes Managing Lease Deed, Employees ID and Visiting Cards, Housekeeping Staff, Office Messengers and Security Personnel.
• Work in collaboration with the State Leads and State Administrative staffs for providing quality services and maintaining overall office administration at the state level.
• Provide support to the supervisor and senior management for managing visitors’ itinerary and providing smooth and efficient services.
• Provide direction and functional guidance related to administration issues as per the organization
• Ensure all office equipment’s and assets are working properly like fire extinguishers, inverters, Air conditioners etc.
• Monitor the work of office messengers, housekeeping staff and align security staff on their
• Provide overall direction for housekeeping, cleanliness of official premises
• Perform other activities, as assigned by the supervisor, towards the achievement of organizational goals and objectives.
• Implement global security guidelines

• Degree in supply chain management, logistics or business administration with a minimum 8-10 years of work experience in General Administration / Procurements is essential.
• Sound knowledge and prior experience in
• Social Sector experience will be
• Experience in procurement during emergencies
• Knowledge of contracting of NGOs through service agreement
• Relevant experience in procurement/strategic equipment sourcing experience
• Detailed knowledge of commercial purchasing procedures and practices, including aspects of negotiation, contract law, and claims management.
• High ethical conduct
• Knowledge of local suppliers and vendor management
• Knowledge of strategic sourcing and procurement work processes
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the
• Demonstrated ability in negotiations and networking
• Good knowledge and exposure to supplier or third-party management software including
• Aptitude in decision-making and working with
• Experience in collecting and analysing
• Strong interpersonal and English communication skills (both oral and written)
• Ability to supervise a geographically widespread team and work closely in coordination with other cross functional teams.
• Flexibility, result orientation, self -Driven and
• Ability to remain calm in a pressurized environment and able to give long hours to the office when
• Ability to work in fast – evolving & ambiguous work environments will be
• Friendly and helpful

Jhpiego is an equal opportunity employer and offers highly dynamic and enabling work environment.
Jhpiego offers compe􀆟􀆟ve salaries and a comprehensive employee benefits package.
Women candidates are encouraged to apply.
Due to high volume of applica􀆟ons, only shortlisted applicants will receive a response from Jhpiego HR.
RECRUITMENT SCAMS & FRAUD WARNING
Jhpiego has become aware of scams involving false job offers. Please be advised:
Recruiters will never ask for a fee during any stage of the recruitment process.
All ac􀆟ve jobs are adver􀆟sed directly on our careers page.
Official Jhpiego emails will always arrive from a @Jhpiego.org email address.
Please report any suspicious communica􀆟ons to Info@jhpiego.org