Finance and Administration Coordinator

The Finance and Administration Coordinator will play a vital role in ensuring smooth and efficient financial and administrative operations at the field office level for the MOMENTUM Country and Global Leadership (MCGL) Project. MCGL aims to save lives and expand access to high-quality, integrated health services for women, newborns, and children under five by providing essential health services, medicines, vaccines, and life-saving commodities.

This position is primarily responsible for overseeing administration, logistics, and financial activities at the designated regional field offices in alignment with Jhpiego’s policies. The coordinator will be accountable for financial management and for establishing effective financial systems that provide strong support to the project. The role also includes supporting office management, coordinating procurement, managing assets and fleet operations, and overseeing petty cash, all while upholding high standards of accountability, efficiency, and compliance.

Number of openings: 03

Job location: Mymensingh, Rangpur and Barishal

General financial management

• Ensure all banking formalities are properly completed and accurately recorded, including cheque books, bank statements, bank certificates and accounts.
• Ensure all accounting records, such as the cash book, bank accounts, and ledgers are well organized and updated regularly.
• Confirm that all cash and bank transactions are accurately reflected in the financial reports and reconcile them with bank records; prepare Bank Reconciliation Statements as needed.
• Review all cash and fund flows for the field office and prepare optimal fund requests. After obtaining approval, submit the requests to the country office finance team on a regular basis or when necessary.
• Ensure all vouchers are prepared in accordance with Jhpiego standards and submitted for approval.
• Review and verify all accounting records and vouchers along with supporting documents and prepare them for payment after obtaining the required approvals on a regular basis.

Petty cash management

• Manage petty cash at the field level in line with organizational and donor policies, ensuring transparency and completing monthly reconciliations.
• Review all bills and advance payments made from the field office petty cash to ensure they are properly justified.
• Record and update all daily petty cash withdrawals and payments made to staff, vendors, and service providers.
• Review and verify all invoices, bills, and receipts before submitting them for approval and payment.
• Prepare payment vouchers with accurate budget codes and complete supporting documentation.
• Maintain up-to-date registers for petty cash, staff advances, reimbursements, and all financial transactions.
• Support periodic financial reporting and audits by ensuring all documentation is complete, accurate, and properly filed.
• Ensure that all bills are submitted using the prescribed Jhpiego format at the time of payment.

Administration and office management

• Oversee daily administrative operations at the district or facility-based office, ensuring a well-organized, secure, and fully functional workspace.
• Maintain office supplies, utilities, and communication systems to ensure smooth and uninterrupted operations.
• Manage lease agreements (where applicable), service contracts, and utility payments in coordination with the central Operations and Finance teams.
• Coordinate travel and accommodation arrangements for project staff, consultants, and visitors in collaboration with the country office operations team.
• Maintain organized records of correspondence, administrative documents, signed agreements (MOUs, asset handover forms, meeting minutes), and other essential files.
• Coordinate with vendors to ensure timely delivery of quality goods and services necessary for office operations.
• Serve as the focal point for office premises security, ensuring timely opening and closing of the office and maintaining a safe, efficient working environment.
• Support field office procurement directly or through the Dhaka Office in accordance with Jhpiego policies; when needed, assist in soliciting quotations and organizing Procurement Committee meetings for local-level decisions.

Logistics management

• Plan and coordinate logistical arrangements for field activities, meetings, trainings, workshops, and official visits
• Oversee logistics for official meetings, workshops, and government review sessions at the district and upazila levels.
• Ensure government-seated staff receive the necessary operational and logistical support in line with project policies.
• Manage and track vendor-provided vehicle usage for official field missions, including trip authorizations and vehicle logbooks.
• Coordinate with vendors to ensure that vehicles provided are of good quality and in excellent working condition.
• Ensure timely delivery of project supplies, materials, and equipment to health facilities and field sites.
• Oversee efficient management of project assets, including storage, movement, and handover, in coordination with the Operations Manager and government focal points.

Compliance, Coordination and Reporting

• Ensure that all logistics, administrative, and financial operations comply with donor requirements, organizational policies, and internal control standards.
• Maintain and routinely update operational trackers, including vehicle movement logs, asset registers, and administrative checklists.
• Prepare regular reports on logistics and administrative activities for submission to the Operations Manager.
• Facilitate coordination between MCGL and government offices for operational approvals, activity scheduling, and reporting.
• Uphold transparency, accountability, and ethical conduct in all operational processes and transactions.

Any other job related to the function will be allocated as and when required by the Supervisor. This position may require field visits to the project implementing areas.

• Bachelor’s degree in finance/business administration/management or a related discipline.
• Minimum 3–5 years of experience in financial functions, administration and logistics, preferably with field-based role in any donor funded or other international development projects.
• Strong understanding of donor compliance, documentation, and internal control procedures.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).

• Experience working within or alongside government health systems at district or upazila level is highly desirable.
• Proven ability to manage transport tracking, office administration, and petty cash systems
• Strong coordination, communication, and interpersonal skills
• Fluency in Bangla and English (spoken and written) is required.
• Bangla typing skill in Bijoy or related fonts will be an added advantage
• Ability to work independently with limited supervision
• Highly motivated, quick learner, energetic and able to work under pressure with ability to handle multiple priorities

Jhpiego offers competitive salaries and a comprehensive employee benefits package. Female candidates are encouraged to apply. Please apply at www.jobs-jhpiego.icims.com

Last date to apply: 07 December, 2025

Applicants must submit a single document for upload to include: cover letter, resume, current & expected Salary

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

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