Finance & Operations Manager

Jhpiego is recruiting for a Finance & Operations Manager who will lead and oversee management of Finance and Operations functions for the Jhpiego Senegal Country office. S/he is responsible for meeting the day-to-day financial needs of Jhpiego’s Country office in Senegal and maintaining daily operations in an efficient and effective manner.  S/he manages financial communications with the Jhpiego home office and relevant other Jhpiego, partner, and donor staff to ensure strong financial management and oversight of project operations, and adherence to relevant policies and procedures. The Finance Manager will also provide support to any local sub-grantees in the areas of financial management as needed.     

• Under the guidance of the Chief of Party, oversee overall financial implementation including control and standards. Review and maintain a strong system of controls to ensure accurate financial reporting. Support project start-up and closeout activities as required.
• Direct the financial operations of the Senegal projects and country office, including financial reporting, reviewing cheques and payment vouchers, and providing financial support for the distribution of funds for workshops or activities. 
• Train, mentor and supervise Procurement Officer, and Administrative and Finance Officer in finance functions including budgeting, payroll, QuickBooks, report preparation, and expenditure monitoring, to build competencies and ensure optimal unit performance. 
• Oversee the preparation of monthly financial reports - including the QuickBooks (QBE) expenditure report (P&L), monthly accruals and projections, foreign currency movement, bank reconciliations, and other relevant reports - for review and approval by the Project Director. 
• Ensure that project expenditures billed in QuickBooks align with approved budgets or have the necessary approvals for billing. 
• Monitor burn rates and expenses for all programs in collaboration with Jhpiego US staff. Responsible for verifying all in-country expenditures and developing projections and other financial reports for management decision making. Ensure financial integrity of the data, QBE due diligence review and follow-up.
• Manage the monitoring of liabilities, prepayments, and advance balances, ensuring accurate tracking and timely resolution of delinquencies.
• Provide financial management technical support to other programmatic aspects as necessary. 
• Collaborate with the team to ensure cost and quality control of all financial tasks and assignments to achieve country office programmatic goals. 
• Lead and oversee the preparation for external and internal audits at the country office, ensuring the timely provision of required financial documents and implementing measures to address audit findings and gaps. 
• Maintain regular communication with the country office’s banking institutions to ensure accounts are monitored and balances verified. 
• Participate in training programs to ensure proper integration of country office financial management practices with organization-wide policies and procedures. 
• Ensure compliance with all government tax regimes, legal requirements, and statutory mandates through timely submission of payments and returns. 
• Ensure that the VAT refund process for the project is implemented including tracking at all levels.
• Examines financial documents – including payroll, vouchers, invoices, delivery notes, purchase orders and related records – to ensure the completeness, accuracy, and validity of financial data in accordance with the Table of Authority. 
• In collaboration with the COP and other relevant finance and operation team members, monitor the disbursement of funds from the project bank account(s) to ensure compliance with Jhpiego’s financial policies and procedures as outlined in the Jhpiego Finance and Accounting policies manual for country offices, Banking Policy, QuickBooks Manual, Procurement Manual, and other applicable policies. 
• Provide supervision, guidance and mentorship to staff in the finance and operation unit - including Procurement, Administration, and Programs - to foster team spirit and ensure optimum support and linkages.   
• Engage with Country Support Team, and other regional and US-based collaborators to share regular updates and to coordinate financial and operational management.
• Work closely with the Grants and Contracts Team to ensure sub-recipients are selected, managed and monitored as per Jhpiego and JHU policies, and to close-out sub-awards and ensure all final reporting is done in a timely manner.
• Participate in the identification, selection, recruitment, training and orientation of new personnel.  
• Evaluate employee performance for all staff members directly supervised. 
• Manage and supervise the areas of training, supervision, mentoring and development of Finance Unit staff. 
• Any other duties assigned by Chief of Party. 

• Accountancy training qualification full CIMA or ACCA, or Bachelors in Accounting. 
• Minimum of seven (7) years of post-qualification experience in financial management with progressively increasing responsibility; preferably with at least 3 years with a reputable NGO or development agency 
• Experience in accounting for projects funded by international donors (knowledge of USG regulations preferred)
• Demonstrated strong leadership and supervisory skills
• Understanding and experience of USG financial rules and regulations
• Strong computer skills including QuickBooks, Excel, and Word
• The development, establishment, and implementation of financial systems to international development projects 
• Tax and local requirements knowledge - In depth knowledge of Burundi income tax regulations and other local requirements
• Developing proposal budgets during new business development
• Ability to handle a variety of assignments sometimes under pressure of deadlines
• Be willing to work on a wide range of tasks
• Strong analytical and problem-solving skills, with attention to detail. 
• Excellent interpersonal and communication skills, with the ability to work effectively with diverse teams and stakeholders. 
• Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment. 
• Ability to work independently and as part of a collaborative team, with strong technical advisory capabilities for regional teams. 
• Commitment to improving nutritional outcomes and integrating services within a comprehensive public health approach. 
• Professional proficiency in English and French is required.