Procurement Associate

This position will be mainly responsible for assisting Procurement Officer for day to day procurement functions of Jhpiego Bangladesh office. S/he will review submitted PR whether everything is properly mentioned and check the goods whenever vendors deliver as per the product specification. The incumbent will also support bill processing and some other general administrative tasks.

Procurement

• In collaboration with purchase requester, assist in drafting specifications for all goods and services,
• Assist in estimating costs and solicit quotations/proposals in accordance with FAR and AIDAR regulations and following Jhpiego procurement policies and procedures,
• Place orders on time and follow up to ensure timely delivery of the items or service and report as appropriate to the supervisor and the requesting unit on the status of the order.
• Ensure quality of the goods or services delivered are in accordance with the purchase requisition and supplier invoice.
• Check and record bills according to requisition and ensuring compliance in bill processing.
• Ensure that all relevant items are recorded in the office inventory files.
• Assist in maintaining the inventory file up to date and conducting regular inventory reviews.
• Maintain copies of procurement file with all supporting documents for any future reference or audit purpose.
• Manage all returns, warranty and defect issues for procured goods and services.
• After vendor selection, check sample products, necessary valid documents, product origin source and others to avoid any legal complicacy.
• Negotiate with vendors’ prior approval and prepare purchase order with necessary terms and conditions for signature.
• Prepare a list of potential suppliers and update time to time.

Administrative

• Assist to the admin department for preparing the PR and ensure all office stationaries time to time when needed.
• Assist to the preparing office utility/vehicle/air ticket/hotel bill and send to supervisor for review and submit to finance.
• Help tracking agreements/Contract/TSC expiration and initiate for update.
• Support other teams to ensure smooth administrative operations.

• 1-2 years experience is preferred
• Bachelor degree, preferably in Business Administration or relevant subject

• Proven understanding of system knowledge/ procurement/ warehousing/ supply chain.
• Practical experience to maintain procurement related compliance as per the organization policy
• Excellent computer skills with all Microsoft Office programs (MS Word, Power Point, Excel)
• Excellent communication and coordination skills
• Ability to manage a varied workload, work under pressure, priorities and meet deadlines
• Self-motivated, flexible and adaptable to the needs of the organization

Jhpiego offers competitive salaries and a comprehensive employee benefits package. Female candidates are encouraged to apply. Please apply at www.jobs-jhpiego.icims.com

Last date to apply: 14 August, 2025

Applicants must submit a single document for upload to include: cover letter, resume, current & expected Salary

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.

• All active jobs are advertised directly on our careers page.

• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org