Head of Finance and Operations

Under the direct supervision of the Country Lead, the Head of Finance & Operations will be responsible for overall financial functions and establishing operational mechanisms for carrying out administration, procurement for all Jhpiego projects in Bangladesh. The Head of Finance & Operations will be also responsible for overseeing all operational and finance staff to ensure that the systems are working effectively and efficiently and are compliant with Jhpiego standards, donor requirements and local laws and regulations.

Financial

• Ensure Country Office financial policies and procedures are updated to reflect global changes in Jhpiego, donors and the GoB financial regulations.
• Ensure required financial controls are in place, adhered to and regularly reviewe
• Provide guidance to the Country Lead and other program personnel regarding the financial requirements of the project and office operations
• Manage Jhpiego/Bangladesh’s financial resources, budgeting, tracking and monitoring of financial expenditures.
• Ensure that award resources are appropriately directed to project priorities and are in line with project work plans and work closely with program persons to ensure spending is in line with budgets.
• Direct the annual budgeting process for all assigned accounts
• Closely work with Finance team members to ensure budget accuracy, expense tracking on a regular basis to prevent over-expenditure of budgets
• Review monthly fund requests and projections to support forecasting accuracy and project completion as required.
• Review monthly financial reporting (QuickBooks) files and bank reconciliations and ensure its timely submission to Jhpiego HQ office in Baltimore
• Play a leading role in the closing of the month and year-end financial reports.
• Monitor accurate and timely submission of financial reports and attendant schedules and attachments to government regulatory agencies
• Coordinate preparation of control reports, respond to findings and recommend resolutions or action plans as well as ensure all donors and NGOAB related audit requirements are complied
• Establish and implement short and long-range departmental goals, objectives, policies, and operating procedures.
• Be the point person for all finance inquiries and communicate with all donors on financial issues relating to reporting. Advise the CO management team on all financial matters.

Operations:

• Develop, implement and adapt standardized, efficient and effective operational systems to optimize in-country performance
• Identify and communicate compliance and risk issues to the Country Lead and HQ and provide overall guidance and support in resolving such issues.
• Provide oversight on office management, procurement and logistics and transport functions to ensure that adequate systems and processes have been established for these areas of support and that adequate internal controls are in place.
• Work with the Country Lead to regularly review and update office safety and security manual, systems and procedures to ensure regular updates and training are provided to staff, telephone tree and emergency contact information is available and overall preparedness for the Jhpiego/Bangladesh office.
• Maintain effective communication and coordination with external accounting firm/audit firm as needed
• Lead, manage, and motivate the entire team, ensuring that they have clear objectives and receive functional feedback on their performance
• Ensure proper staff safety and security measures have been taken and aware people about their personal safety

Administrative:

• Ensure that Administrative and Procurement function can effectively deliver quality goods and services on time
• Provide guidance, monitoring and support to project teams to plan their needs in terms of goods and service procurement, resource utilization and other logistical support for local and international travel for staff and consultants
• Ensure overall maintenance and best use of office space and other assets and equipment
• Ensure on time submission of invoices related to procurement by adhering compliance
• Management and review of standardized contracts/lease agreements between Jhpiego Bangladesh Country program and landlords as well as ensure on time renewal or notices
• Ensure up to date vendor list is on place and do the necessary coordination for issuing on time service contracts and necessary extensions
• Supervise the work of Admin department staff and ensure they perform to the expected standards. This includes mentoring and motivating them to undertake their roles and responsibilities effectively.

Any other job related to the function will be allocated as and when required by the Supervisor.

• Minimum 10 years working experience in the areas of Finance, Procurement and Administration; Experience of working in international nonprofit organization will get preference
• At least five years of managerial experience along with hands-on experience of doing financial analysis, financial reporting, cash flow analysis, budget development and forecasting, procurement process and office administration.
• Practical experience in US Government procurement and finance rules and regulations
• Master’s degree in finance/accounting/business administration is required

• A Professional Degree in CA/ACCA/ACMA or equivalent will be an advantage.
• In depth knowledge of accounting, auditing, financial forecasting, and budgeting principles and practices with basic management information systems applications for accounting functions
• Sound knowledge on general administration, procurement process in international settings
• Ability to analyse complex problems, evaluate alternatives with creative recommendations, organize work, set priorities, meet deadlines, and complete assignments with minimal supervision
• Clear understanding on finance and organizational compliance and its importance
• Financial monitoring of partner organizations and reporting experience with their capacity building
• Have skills in working on several assignments simultaneously, setting priorities, meeting deadlines, and working independently within established guidelines

Skills:

• Excellent computer skills with all Microsoft Office programs (MS Word, Power Point, Excel) and financial management software
• Public relations, communication, coordination and Networking skills.
• Excellent influencing, negotiating and communication skills
• Excellent organization, and coordination skills
• Recording and reporting
• Strong planning /organization skills
• Presentation and interpersonal skills

Competencies:

• Ability to operate across functions and work on own initiative and collaboratively as part of diverse teams
• Ability to manage a varied workload, work under pressure, priorities and meet deadlines
• Self-motivated, flexible and adaptable to the needs of the organization
• Focused on delivering results by taking calculated risks and problem-solving approach
• Gender equality and diversity awareness

Jhpiego offers competitive salaries and a comprehensive employee benefits package. Female candidates are encouraged to apply. Please apply at www.jobs-jhpiego.icims.com

Last date to apply: 15 August, 2025

Applicants must submit a single document for upload to include: cover letter, resume, current & expected Salary

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.

• All active jobs are advertised directly on our careers page.

• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org