Publications Support

Jhpiego (pronounced "ja-pie-go"), is an international non-profit health organization affiliated with the Johns Hopkins University.

For almost 50 years and in over 155 countries, Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on solutions to strengthen the delivery of health care services for women and their families. By putting evidence-based health innovations into everyday practice, Jhpiego works to break down barriers to high-quality health care for the world’s most vulnerable populations. Jhpiego’s focus is on training and support for health care providers-including doctors, nurses, midwives and health educators working in limited-resource settings throughout Africa, Asia, the Middle East, Latin America and the Caribbean.

Jhpiego’s program management strategy recognizes the technical complexity and geographical, cultural, socio-economic and political diversity among our programs. We develop global program initiatives and technical interventions that can be adapted for country-specific applications. In support of this field-driven philosophy, Jhpiego uses a decentralized organizational structure that consists of a global "delivery system" designed to implement the entire portfolio of Jhpiego awards with assistance from key technical, programmatic and administrative staff.

Jhpiego invites companies that are fully registered to do business in Kenya to submit bids for full-scope publications editorial, design and production support. This includes the provision of editorial services to ensure publications are grammatically correct and formatted properly, visually attractive and aligned with organizational branding requirements, and produced for print-ready file production or digital file outputs. The vendor should be able to manage and edit translations in French, Spanish and Portuguese.

Through this solicitation, our intention is to establish a preferred vendor(s) to fulfill current needs and provide ongoing support of Jhpiego’s projects across the globe.

Although Jhpiego is inviting companies to provide proposals so that we may evaluate service providers and possibly purchase services from a vendor/service provider, this document in no way commits Jhpiego to make any purchase or make any other legal commitment to enter into a business relationship with any bidder/service provider.

Jhpiego thanks you for your participation in this Request for Proposal process and looks forward to learning more about your organization.

SCHEDULE

The following is the planned schedule for this RFP process. All dates are listed in local time. We will update you if circumstances dictate a change to this schedule.

• Bidder Questions Due: 11th August 2025
• Answers to Questions Published: 18th August 2025
• Proposals Due: 1st September 2025
  Note: Failure to comply with any of the above deadlines will be interpreted as your intention to not participate in this RFP

Full scope editorial, design and publication production services, including the following:

1. Editorial Services

• Substantive Editing: Improving content flow, structure, logic, and tone for clarity and effectiveness.
• Copyediting: Correcting grammar, punctuation, spelling, and adherence to style guides (e.g., APA, AMA, Chicago Manual of Style).
• Proofreading: Final review for typos, layout errors, and formatting consistency.
• Style and Consistency Review: Ensuring consistent terminology, language, spelling (U.S./U.K.), and acronyms across documents.
• Translation: ability to manage and edit translations in French, Spanish or Portuguese

2. Design Services

These services support the visual presentation, readability, and brand alignment of materials.

• Document Layout and Formatting: Applying consistent styles, templates, and layouts in tools like InDesign or MS Word. Includes designing professional, branded covers aligned with organizational or donor standards.
• Graphic Design: Creating or refining visuals including charts, infographics, illustrations, and icons.
• Branding Compliance: Ensuring that all visual elements adhere to the required brand guidelines and donor regulations.
• Accessibility Compliance: Ensure Section 508 or WCAG standard compliance
• Production Services: These cover the final preparation, delivery, and distribution of publications in various formats. Print-Ready File Preparation: Producing high-resolution, press-ready PDFs with proper bleed, crop marks, and color settings.
• Digital Output Optimization: Preparing files for online distribution (e.g., web-optimized PDFs, EPUB, accessible formats).
• File Archiving and Transfer: Delivering all final and source files in editable formats with fonts, graphics, and licenses included.

Complete and submit the following components in your proposal:

1. Technical Proposal

• Provide an overview of your publication work and services, including staffing capacity
• Please provide a list of relevant past projects since 2023
• Please provide a link to your project portfolio, or links to relevant work samples, including:
  • document layout and formatting
  • digital, web-optimized file work samples and
  • a formatted or final product in French, Spanish or Portuguese

2. Cost Proposal

Please include price list including the following services

• Editorial services: Substantive editing, copyediting, proofreading, etc.
• Design services: document layout and formatting, graphic design, etc. for print and for web-optimized digital products

3. Answer Sheet (PDF and Excel File)

• General – please reply to the questions
• Pricing – see asks above
• References – please provide 1-2 international NGO references, or national references if those are not available*

*References will not be contacted unless your firm has been shortlisted.

Interested and eligible firms are advised to send an email request for the full Request for Proposals (RFP) through KE-PROCUREMENT@Jhpiego.org