Senior Finance Officer , RISE Eswatini

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 50 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego Corporation has been providing technical support to the Ministries of Health in partner countries across the globe in a variety of technical areas including cervical cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn health, health workforce capacity development family planning, malaria, and IPC/WASH. 

The RISE project supports countries to respond to the HIV epidemic and COVID-19 pandemic by providing technical assistance, service delivery, research, and cross-cutting health system innovations. RISE partners with ministries of health, local stakeholders, and nongovernmental organizations in more than 25 countries around the world to advance strategic and policy objectives to control the transmission of HIV and COVID-19. Working across the HIV prevention, care, and treatment cascade, RISE bridges country-led efforts to reach the UNAIDS 95-95-95 goals by 2030. To address the COVID-19 pandemic, RISE provides short-term, emergency response aid, alongside longer-term health systems strengthening, to achieve pandemic preparedness. Targeted technical assistance includes strengthening health information systems, human resources for health, supply chain, and health financing. 

Overview of the role:`

The Senior Finance Officer will provide comprehensive financial support to the Jhpiego Eswatini office and its programs, ensuring smooth and compliant financial operations. Reporting to the Finance & Operations Director, the Senior Finance Officer will be responsible for managing day-to-day financial activities, as well as preparing and submitting monthly financial reports.

The key responsibilities will include, monthly financial reporting, budget elaboration, performance tracking and financial forecasting including New Projects Developments. The Senior Finance Officer will also be responsible for payroll verification, posting accounting transactions, especially journal entries, bank reconciliations, and overseeing expenditures posted in General Ledgers including office allocations to ensure transactions are properly posted  as per donor guidelines. In addition, the Senior Finance Officer will collaborate closely with program teams to coordinate financial planning and ensure alignment with established accounting procedures and systems. The role involves maintaining an effective on-site financial accounting, bookkeeping, and reporting system that upholds the integrity and efficiency of Jhpiego’s financial operations.

Supports Finance and Operations Director and technical teams to develop activity budgets, monitor expenses, and sub partner invoice review.  Ensures compliance to Jhpiego and US State Department Policies and Guidelines.

Accounting (60%):

• Ensure accounting and financial transactions are well supported and processed in the QBE accounting system
• Prepare monthly reconciliations for bank accounts and other GL accounts for JhpiegoEswatini office
• Review posted financial transactions in QBE. Work closely with programs staff, operations staff and finance team to ensure transactions have the right charge and accounting codes
• Prepare the necessary JEs to make corrections for wrongly coded expenses
• Perform office allocations as per donor as well as Jhpiego policies
• Ensure timely and accurate monthly close
• Manage prepaid expenses and appropriate accounting treatments
• Responsible for financial reports and documentation required for donor reporting

Budgeting and Financial Management (20%):

• Work with Finance and Operations Director as well as the programs teams to prepare assigned budgets for new proposals
• Prepare Quarterly Cashflow Requests
• Update budgets and forecasts in Board system for assigned projects.
• Prepare monthly reports to track expenditure against budget for each project and program
• Analyze under spending and overspending trends across projects
• Provide a wide range of financial and budgetary analysis including creation of dashboards as requested by the Finance and Operations Director
• Work with the project teams to ensure budgets are reflective of planned activities, are feasible to implement, planned costs in compliance with donor regulations, and value for money

Reporting and audit (10%):

•  Provide supporting documents to statutory audit and any other project audits
• Preparation of financial reports and documentation required for audit
• Maintain electronic and manual filing systems for all reports issued

 Payroll verification (10%):

•  Ensure monthly payroll is prepared accurately and timely
• Ensure the statutory deductions and related returns are calculated accurately, and paid accordingly
• Ensure timesheets are submitted timely

• Bachelor’s degree in accounting, Finance, or Business Administration. Having a CPA, ACCA or equivalent Accounting professional certificate is an asset.
• Minimum of five (5) years relevant experience in finance or accounting from International NGOs or International Development Agencies.
• Knowledge of US regulations would be an added advantage.
• Previous experience with nonprofit organizations will be an added advantage.
• An understanding of maintenance of ledger entries, bookkeeping skills and bank reconciliations.
• Computers skills including use of spreadsheets and/or accounting packages.
• Good oral and written communication skills to effectively communicate findings and analysis.
• Be cooperative, hardworking, flexible & dependable.
• Be of high integrity and have a sense of confidentiality

Applications will be reviewed on a rolling basis.