Intern - Administrative

Internship Program Overview

Jhpiego Internship program aim at providing experiences to young professionals and mentor them into professional roles. This internship will provide an experience to a young professional to get good on the job experiences, the tasks involved are not critical and do not require a full-time staff to complete.

The Administrative Intern will have hands-on experience and the ability to learn and gain work experience, which will support the candidate in the job search and increase his/her experience in the Office Administration tasks

Reports to:                            Senior Operations Manager

Mentor:                                 Officer, Admin / Assistant, Administrative

Location:                                Mwanza, Geita, Simiyu

Required Positions:             3 (Mwanza - 1 position, Geita - 1 position and Simiyu - 1 position)

This position will be closed on January 20, 2025

Essential Duties and Responsibilities

• Serve as an Office back up staff and receptionist
• Receiving and verifying of all items received in the office, make sure all items have the FGRN and all other documents
• Receiving accommodation Invoices, register in the tracker and send to Mwanza
• Scanning compiled invoices for purchase order approval on Docuvantage
• Recording and report on Office assets to ensure that they are tagged
• Follow up and record incoming and outgoing of all couriers for easy tracking
• Update the office supplies movement tracker as issued to the officer
• The storage is well arranged and clean
• Reconciliation of vendor statement against invoices submitted to finance
• Follow up of missing invoices from vendors after reconciliation
• Work with cleaners to make sure the office, kitchen and washrooms are clean all the time
• Follow up of utilities bill payment i.e. electricity (LUKU), water bills
• Managing the use of Conference room– it should be clean, arranged and ready to use all the time.

Qualifications and Requirements

• Recent Undergraduate degree and/or Advanced diploma in Business Administration/Management or Public Administration
• Secretarial training and/or office management/operations training
• Willingness to Intern, learn and gain workplace experience.
• Availability to start immediately and willingness to commit for at least three months
• Be of high integrity and ability to maintain confidentiality.
• Passion and desire to work with people at different levels and cultures
• Good written and oral communication and presentation skills in Kiswahili and English.
• Computer literate in standard software including MS Office 365 (especially MS Word, MS Excel and MS Outlook)

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for uploading to include cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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