Finance and Administration Director

Jhpiego seeks a Finance and Administration Director to provide financial and administrative management for USAID-funded for a five-year $40 million USAID Global Health Security (GHS) activity in Guatemala. The flagship GHS Activity is to designed to provide tailored and targeted technical support in areas of highest need, in partnership with key government, civil society, private sector and community actors and entities across Guatemala to strengthen One Health systems capabilities to build resilience and self-reliance to prevent, detect, mitigate, and respond to the health and economic impacts of emerging infectious disease outbreaks. The Finance and Administration Director (FAD) will provide financial and administrative leadership and management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. They will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. All qualified professionals are strongly encouraged to apply.

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities and operations ensuring cost efficiency
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for project start up and smooth functioning throughout the project life.
• Oversee the project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, Jhpiego and Government of Guatemala procedures and policies
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, contracts development and management and maintenance of office inventory
• Work closely with the Security operations team to ensure the security plan and risk mitigation strategy is operational and functioning.
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Contribute to developing work plans and annual budgets for project activities and local office costs
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor and Jhpiego
• Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

• Master’s degree in management, accounting, finance or related social science fields.
• At least 9 to 10 years of experience in financial management, administration, procurement and operations for donor funded projects in Guatemala or a similar setting. Minimum 5 years of this should be for U.S. Government-funded projects
• Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Subcontract or sub agreement financial management experience including capacitating local organizations in financial management
• Working knowledge of financing mechanisms - grants and their relevant terms and conditions
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Previous direct supervisory experience of professional and support staff and experience hiring and supervising personnel
• Ability to coach, mentor and develop financial and administrative capacity of project staff including those of partners
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
• Excellent skills in facilitation, team building, and coordination
• Excellent verbal, written, speaking skills with proficiency and fluency in written and spoken Spanish and English.
• Ability to travel nationally and internationally where required.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

 For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

“Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law”

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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