Operations & Procurement Officer

Jhpiego seeks an Operations and Procurement Officer for the anticipated USAID Gambia Malaria Elimination Activity (GMEA). GMEA, a five-year, $13 million project, will provide support to the Gambia Ministry of Health (MoH) through the National Malaria Control Program (NMCP) to accelerate progress towards achieving malaria elimination in The Gambia. The GMEA Activity will provide implementation support and technical assistance on malaria case-based surveillance and response for elimination, support enhanced cross-border collaboration between The Gambia and Senegal particularly focused on data sharing and coordination of interventions, and strengthen the NMCP’s capacity to coordinate, manage and sustain malaria elimination and control approaches. Additionally, GMEA will optimize delivery of malaria services through community-based approaches to address remaining gaps in intervention coverage or quality for achieving elimination.

The Operations & Procurement Officer will ensure compliance with organizational and USAID procurement policies and standards and will be in charge of all project procurement planning and purchasing and support the Finance and Operations Manager by coordinating logistics for program activities, ensure efficient and timely support to the team, oversee operational processes, and ensure compliance with organizational and USAID policies and standards. The position will also orient GMEA program staff on procurement and operations policies, protocols and guidance.

This position is contingent upon donor award and is for Gambian nationals only.

Procurement

• Serve as a Procurement Officer for the project, assuring all sub-contracts, consultant and other service contracts, and purchase orders awarded by the project are in compliance with Jhpiego Procurement Policy for International Offices and USAID rules and regulations.
• Identify vendors for office lease, utilities, furniture, equipment, programmatic supplies and other necessary office services in accordance with Jhpiego procurement procedures and in consultation with the Sr. Finance and Administration Manager
• Execute procurement tasks for all procuring equipment and services (hotel, airline tickets, etc.).
• Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services. Confirm any other relevant information from requestors and seek recommendation from regional or head office IT support team members for related IT goods.
• Coordinate and ensure that all project related purchases are reviewed and approved in accordance with the USAID and Jhpiego regulations
• Maintain records of all transactions, ensuring that an efficient filing system for records of all quotations, procurement process, copies of records of expenditure, receiving reports, receipts, local order forms, etc. are kept accountable and easily accessible by managers.
• Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the PO. Furthermore, ensure quality and opportune delivery of purchased goods/services.

Logistics

• Oversee payment preparation and documentation and liaise closely with the finance team concerning payment of purchased and delivered goods and services.
• Assist with processing and maintenance of encumbrances (Fee for Service Contracts, Lease Agreements, Rental Agreements, etc.).
• Coordinate logistics planning and administration for travel, accommodation, and per diem for in-country conferences, meetings, and study tours.
• Support in-country project meetings, workshops and surveys. This may include booking rooms, coordinating schedules, issuing and tracking meeting invitations, preparing meeting agendas and supporting materials, and preparing meeting notes, as well as dispersing funds in the field.
• Provide high quality document formatting and production assistance.
• Managing and arranging for domestic travel.
• Other general administrative duties as assigned.

• University degree in Business Administration or Management.
• At least five 5+ years’ experience in administration of large programs with an international organization
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Sensitivity to working with multi-cultural groups
• Experience working on projects funded by international donors, including experience in developing and managing programs and budgets
• Proficiency in computer skills including demonstrated hands-on-experience with MS Word, MS Power Point, MS Access and MS Excel.
• Good oral and written communication skills to effectively communicate findings and analyses
• Excellent organizational skills
• Good understanding of USAID rules and regulations
• Ability to work in a complex environment charged with multiple tasks, short deadlines and intense pressure to perform;
• Motivated, passionate, and hard working.
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
• Ability to handle a variety of assignments under pressure of deadlines
• Fluency in English is required.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

 RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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