Program Finance Manager

The Program Finance Manager is part of the Global Programs Finance Team and works closely Program Staff, Contracts, Global Human Resources, and Jhpiego’s Country offices to ensure accurate financial, contractual and administrative reporting to management teams and agencies external to Jhpiego.  

The Program Finance Manager will primarily provide management and oversight of the financial and contractual aspects of supported countries and assigned project areas. This includes proposal support, start-up, implementation and control, monitoring and evaluation, close-out and cross-cutting Global Program Operations (GPO) functions. 

The Program Finance Manager ensures financial systems and reports are compatible with standard Jhpiego accounting practices and adhere to donor rules and regulations. Additionally, this position provides capacity building, coaching and mentoring of junior finance staff and local partners by developing learning activities and materials to support capacity building.

Financial Management

• Works in tandem with Finance Managers and Project Finance Director to provide overall backstop support to project(s)
• Acts as a key partner to supported country offices and provides specialized support, guidance and advice on global financial policies / procedures for projects
• Supports budget development integrating key considerations and findings
• Conducts pipeline analysis and reporting as needed
• Conducts financial forecasting and projections
• Adapts and modifies global financial processes and procedures to meet changing regulatory and donor requirements
• Assesses potential impacts of proposed changes to processes, procedures and/or policies
• Facilitates and implements actions plans to address performance, risk and/or governance issues, as well as enhancements to global financial policies / procedures
• Serves as RIF administrator to review and approve RIF replenishment request  
• Follows up on QBE due diligence report findings to clear within 30 days, ensuring country and program staff understand each finding and its applicable solution

Financial Monitoring & Analysis

• Performs key financial analysis including BvA, Burn Rate, resource utilization, etc.
• Reviews and reconciles sub-recipients’ invoices
• Reviews expenditure monitoring reports
• Monitors financial expenses of sub-grantees against obligations and established budget, following JHU high-risk sub procedures
• Responds to internal and external audit requests
• Reviews and approves monthly financial package and ensures the proper checks, balances and reconciliation of balance sheet items
• Ensures compliance and tracking of tax and statutory requirements (e.g., audit, government filings, VAT, payroll tax, import, other)
• Monitors and manages all SAP related activities as required
• Performs financial non-payroll transfers and accounting reconciliations in SAP

Reporting

• Maintains a schedule of routine and ad hoc reports
• Conducts complex analyses on reports, summarizing and providing key information to donors as needed
• Completes recurring invoices according to funder and organizational requirements

Capacity Building & Training

• Leads finance-specific tasks, including the development of training and orientation materials for in-country finance and non-finance staff on financial related matters
• Builds financial management capacity of country finance staff and local partners through on‐site and virtual coaching while providing feedback on budgets, financial monitoring, expense reports, invoicing, etc.

Proposal Inputs

• Provides input to proposal budget development costs by leveraging findings from analyses on new and existing country implementation costs
• Develops work plan budget narratives with necessary inputs from programs, technical and country teams
• Reviews NPD budgets and budget notes to ensure accuracy and adequate staffing structure to adhere to internal controls
• Reviews and comments on new award documentation before signing for feasibility from a financial perspective
• Participates in NPD handover meetings, reviewing new awards and highlighting items for project and in-country staff
• Reviews start-up plans and develops budgets, providing both HQ and in-country support

Country/Project Support

• Prepares final financial reports accurately and on time
• Leads monthly financial review meetings
• Participates in project close out meetings and lead financial activities for close-out
• Conducts all close out activities assigned
• Travels to assist country teams with annual work planning and project/office close-out
• Reviews and comments on annual country operating budget
• Monitors country operating expenses against budget
• Oversees regular review of country fringe rates, office leases, other liability accounts

• Bachelor's Degree in Finance
• 5 years’ progressive experience providing financial management and oversight in international development program operations required: 7 years experience preferred.
• Extensive financial or cost management experience >$10M/year
• Intermediate knowledge of US GAAP, IFRS, FAR, and 2CFR200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• In depth knowledge of USG donor agency regulations (i.e. USAID, CDC, DOD) and other donor agencies (UN, Global Fund, Private Foundations)
• Knowledge of cost accounting methods and practices applicable to management of private and federal monies
• Sub-contract and sub-agreement financial management experience
• Experience developing finance and accounting policies, procedures and systems
• Demonstrates a leadership and management style that works in cooperation with others who represent a wide range of interests and needs
• Experience with international, non-profit organizations, as well as a multi-office, multi-national environment
• Intermediate Knowledge of international taxation, banking, regulatory and reporting environment
• Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
• In depth knowledge financial software applications, databases, spreadsheets, and/or word processing required.
• Excellent general management skills particularly in facilitation, team building and coordination
• Effective communicator with ability to communicate organization’s direction and ability to motivate others with strong, honest leadership
• Strong problem solving skills
• Comfortable with a team approach to management and the ability to manage several major activities simultaneously
• Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
• Ability to travel internationally, particularly to low-resource settings, to provide training, audit support, etc.
• Field experience especially in developing countries
• Advanced Excel skills required
• Prior supervisory, coaching and training experience a plus

The salary range for this role is expected to be: $78,814 - $94,577.

Total Rewards:

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Accommodation Information

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Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

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