Sr. Program Coordinator

Location US-MD-Baltimore
Posted Date 2 weeks ago(6/3/2021 1:35 PM)
Job ID
2021-4272

Overview

The Senior Program Coordinator will work in close collaboration with the Program Officer, Finance Manager, and representatives from different Jhpiego departments (e.g., Contracts Management Compliance Division [CMCD], Travel, Procurement, Global External Communications Office [GECO]) to support country teams and global projects to successfully implement projects. The Senior Program Coordinator is responsible for ensuring that administrative tasks are completed. The exact support needed will vary by country, but will likely include: US-based procurement, processing contracts, setting up payments from US, setting up meetings, taking notes, reviewing/editing reports, minor translation needs for certain countries, etc. The Senior Program Coordinator will support Ethiopia, Uganda, and Tanzania country programs.

Responsibilities

  • Support activities in start-up, workplanning and close out, which could include:
  • Set up routine meetings to review status of startup plan
  • Process consultant contracts liaise with GHR to assist with setting appropriate rates for consultants
  • Manage procurement plan
  • Procure HQ items
  • Procure country items
  • Set up preferred vendors
  • Travel to country to find and set up office space, set up and pay vendors, etc.
  • Schedule routine country and donor meetings (including HQ Ops meetings) with all relevant people, take notes including follow-up action items and person responsible
  • Manage one partner subaward to ensure that scope and budget are on track
  • Maintain Team Site (notes, project file and documents) and ensure all project documents are uploaded on internal intranet site
  • Coordinate with internal and external stakeholders to develop project visibility
  • Light editing of project reports and routing reports, documents, communications materials through GECO’s Workfront system as needed
  • Support internal presentations in Baltimore for countries supported
  • Hire/pay US based vendors consultants
  • Manage procurement plan with in-country team
  • Procurement of items from US via internal Jhpiego procurement system
  • Travel support for country team to HQ or conferences
  • Registration country team at conferences
  • Track awards/mods/and payments for sub-awards
  • Process requests through GECO
  • Set up routine closeout meetings
  • Ensure Admin closeout tasks completed (per workplan);
  • Work with CMCD to make sure all HQ vendors paid
  • Sub-awardees closed out
  • Project Documents stored according to policy
  • Disposition plans

Required Qualifications

  • Undergraduate degree required. Specialty in public health preferred
  • 2+ years’ program and administrative experience in international environment
  • Interest in global public health
  • Very strong organizational skills
  • Very good writing skills
  • Team player
  • Good communication skills with diverse groups
  • Problem solving skills
  • Ability to travel 30%
  • Fluent in written and spoken English

Preferred Qualifications

  • Preferred: Strong experience with Office 365 – Word, Excel, PowerPoint, SharePoint, MS TeamSites
  • Experience living, working, or studying overseas
  • Fluency in a second language (French) –preferred

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