Finance & Admin Associate

The Finance and Admin Associate will support Jhpsiego Sierra Leone team by performing critical financial and administrative tasks. The responsibilities include preparing payment requests, updating financial records and managing and routing invosices for approval and processing

Finance

• Prepare project internal projections, and year end planning
• Following up with Sierra Leone staff and collect aging accounts receivables
• Ensure all financial transactions are adequately supported, properly approved, and adhere to USG cost principles before sending to Accounting Firm (BDO) for processing.
• Collect invoices from vendors/staff, prepare purchase orders, secure the necessary approvals and send to Accounting firm (BDO) for processing.
• Review the monthly transactions report submitted by BDO
• Keep files updated and in order.
• Scan documents, make xerox copies and file into appropriate storage.
• Consolidate and provide consolidated financial reports to Jhpiego’s headquarters in Baltimore and respond to all financial queries in a timely manner

Administration

• Ensure all procurements are in line with Jhpiego’s and donor procurement policies.
• Ensure documentation for the procurement of all goods and services are completed and available for smooth audit trail.
• Ensure all financial and administration processes run smoothly to support effective and efficient program implementation.
• Responsible for the accurate recording and maintenance of all Jhpiego Sierra Leone and donor assets.
• Provide and ensure that all logistics requirements are available program activities.
• Ensure that all shipments received in Sierra Leone are properly recorded in the inventory register within 48 hours of the receipt of the goods, and also ensure that appropriate program staff and the Country Program Manager are informed of the arrival of each shipment.

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• Minimum of two (2) years relevant experience in finance or accounting.
• Knowledge of institutional donors (United Nations, USAID/CDC, DFID, etc.) regulations, procedures and requirements a plus.

Knowledge, Skills and Abilities:

• Strong knowledge of bookkeeping and accounting principles
• Financial and computer skills – working knowledge of database applications, word processing and Excel, as well as experience with accounting software
• Excellent organizational skills, detail-oriented and high degree of accuracy;
• Strong analytical skills and sound judgment.
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Good oral and written communication skills to effectively communicate findings and analyses
• Be cooperative, hardworking, flexible & dependable.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
• Ability to work independently and as a member of a team.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Previous experience with nonprofit organization will be an added advantage.