HR Manager

Location SS
Posted Date 2 weeks ago(7/29/2020 6:08 PM)
Job ID
2020-3968
Category
International Positions

Overview

Human Resource (HR) Manager needed to implementi and maintain HR systems and ensuring compliance with organisational policies, procedures and donor regulations.  Jhpiego South Sudan office manages HIV programs supported locations in Mupoi and Lutheran.  

 

is responsible for managing the overall human resource portfolio for the South Sudan country office in order to ensure organizational effectiveness, efficiency, and compliance with South Africa and Jhpiego HR and other office policies. The HR Manager will work with members of the Jhpiego South Sudan Team and support the administration of country operations in close coordination with the operations, finance, and program units. This position reports to the Country Director and is responsible for providing support to Jhpiego office and activities across South Sudan.

 

Only candidates with South Sudan work authorization will be considered.

Responsibilities

Policy and Procedures

  • Provide oversight to compliance with policies and procedures outlined in the Jhpiego HR manual
  • Consult with lawyer to ensure compliance with Labour Laws

Record Keeptin

  • Establish and maintain personal records for all staff on the Jhpiego Enterprise Management System (JEMS)
  • Ensure high quality administration of the JEMS system including, adding new staff members, updating holidays and supporting the addition of new modules and functions and training staff to utilize them
  • Provide regular HR feedback to all staff regarding timesheets, leave balances

 

Medical Insurance

  • Manage relationship with Medical Insurance and Life Insurance companies including adding new members, managing claims and reimbursements

 

Recruitment

  • Lead the recruitment processes for all local hires including finalizing developing job descriptions, posting vacancy notices, short listing candidates, finalizing the interview process (e.g. interview guides and exercises), implementing the interview process, selection of candidate, negotiation of salary, signing of contracts and documentation of the process.
  • Negotiate and issue contracts for local consultants

Performance Management

  • Lead the implementation of the performance review processes including orientation of all staff, dissemination of documentation, oversight to complete documentation and processes, compilation of results and support for the proposal of merit increases. Support the implementation of any grievance or disciplinary action that needs to be taken
  • Support supervisors to implement performance improvement processes with staff that require this

 

Conflict Resolution

  • Support in conflict resolution

 

Capacity Development

  • Manage capacity development and training opportunities for staff
  • Consults with lawyer to ensure compliance with Labour Laws

 

Safety and Security

  • Implement security guidelines outlined in security manual
  • Revise security manual as needed
  • Ensure effective safety and security committee
  • Act as security focal person
  • Ensure fire safety registration
  • Maintain security phone tree

 

Required Qualifications

  • BA in Human Resource Management or related field.  Advanced degree preferred
  • 5-7 years' expreince managing HR functions
  • Proven understanding and familiarity with of Labour Laws of South Sudan
  • Ability to manage employee matters and salaries with confidentiality
  • Demonstrated ability to effectively manage several major activities simultaneously
  • Proficiency in Microsoft Office software applications
  • Strong interpersonal, writing, and oral communication (English required and a local language preferred)
  • Ability to work independently in an unstructured environment as well as with a team
  • Strong intellectual and analytical skills
  • Be self-motivated, organized and detail-oriented
  • Ability to demonstrate strong time management and organization skills
  • Excellent problem solving skills
  • Experience managing staff
  • Experience working in donor-funded NGOs and global organizations preferred

 

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