Proposal Coordinator

Location US-MD-Baltimore
Posted Date 2 weeks ago(6/23/2020 3:22 PM)
Job ID
US Based Positions


Proposal Coordinator serves as a hub for enabling the New Program Development (NPD) team to reach its full potential in pursuit of Jhpiego’s mission. This position coordinates agreements and contracts and provides research, knowledge management, reporting, proposal and operational support the team.


  • Support Knowledge Management Officer on maintaining NPD files on SharePoint and conduct quality assurance checks
  • Ensure proposal data is accurate in database
  • Maintain Jhpiego’s Proposal Resource Guide and proposal library and ensure it includes the most up-to-date proposal templates and guidance
  • Support in curating and maintaining project achievements, updating global knowledge management systems and documents, and drafting past performance references and capability statements
  • Conduct research, as requested, on donor funding strategies and potential partners and competitors
  • Generate reports which could include graphs/tables/content for presentations, bi-weekly proposal pipeline reports for team meetings, monthly department reports for leadership team, annual reports, including the department measurements of success, and other reports as requested by other departments and colleagues
  • Support proposal teams as needed, including drafting job descriptions, creating recruitment tracking sheets and formating CVs
  • Monitor departmental email inbox, forwarding all donor correspondence to the appropriate recipient and maintaining electronic filing
  • Enable timely execution of contractual agreements with partners and individuals through the review, negotiation, and signature process 
  • Monitor procurement websites for new program opportunities that align with Jhpiego’s mission and draft email alerts to key program and technical staff
  • Assist with additional NPD tasks as needed

Required Qualifications

  • BA with 3+ years professional experience, with substantive administrative duties
  • Strong interpersonal communication skills and a real team player
  • Works well under pressure
  • Understanding of administrative processes and approaches
  • Strong organizational, presentation and verbal and written communications skills
  • Demonstrated ability to work in fast-paced, complex environment with multiple tasks and short deadlines
  • Critical thinker
  • Proficiency in MS Office including Microsoft Excel, and a basic knowledge of data management and statistics
  • Ability to understand and manage various software and databases
  • Ability to manage knowledge management data with limited oversight
  • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups
  • Strong decision making skills and results-oriented approach
  • Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally

Preferred Qualifications

  • Strong skills in writing and editing
  • Familiarity with global public health
  • Demonstrated skills in administrative processes and approaches
  • Skills in process analysis
  • Detail oriented
  • Familiar with developing country settings


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