• Administrative Coordinator - Temporary, Part-Time

    Location US-Los Angeles, California
    Posted Date 2 months ago(11/26/2019 10:47 AM)
    Job ID
    US Based Positions
  • Overview

    Jhpiego, an affiliate of Johns Hopkins University, is looking for an Administrative Coordinator to support the Associate Director of Advancement and our growing West Coast fundraising projects. This part time, flexible position, is perfect for someone who wants to be part of building a powerhouse fundraising office from the ground up while expanding their existing knowledge in non-profit fundraising focused on improving health outcomes for mothers and their children around the world.  


    This critical member of the team will be a jack of all trades – from research projects and processing expenses, to interfacing with our most important donors, each day will be varied with multiple projects and goals to toggle between. The ideal Administrative Coordinator is someone that thrives in a start-up atmosphere, while eager to tap into a distinguished INGO with a track record of over 45 years of transformational impact in over 155 countries.


    Work Schedule:  20 hours per week



    • Work alongside the Associate Director of Advancement on the organization’s largest fundraising event: the annual spring gala, Laughter is the Best Medicine. The Coordinator will be instrumental in reaching our fundraising goal by creating and tracking sponsorship proposals, actively researching and soliciting businesses for donations, leveraging Excel to track fulfilled pledges across revenue streams, managing digital tribute ads, and coordinating event volunteers
    • Work on a bi-coastal team with multiple, ongoing fundraising and donor engagement activities, anticipating and completing administrative, scheduling and logistical tasks to ensure the success of each event and meeting
    • Help maintain and grow relationships through professional, positive and effective communications with Advisory Board members, donors, and staff, verbally and in written form
    • Manage processing of receipts and expenses for Associate Director of Advancement and for all West Coast activities and facilities
    • Handle travel arrangements for Associate Director of Advancement and visiting staff as needed
    • Stay up-to-date on organizational happenings and priorities, establishing and growing key relationships with colleagues in the Baltimore headquarters to ensure collaboration and success of West Coast initiatives


    Required Qualifications

    • BA with 2+ years’ administrative, non-profit, or marketing experience
    • Some experience or foundational understanding of non-profit fundraising with a strong desire to learn and build skills related to the field required
    • Excellent Microsoft Suite skills with emphasis on Excel. Comfortable manipulating pivot tables and utilizing formulas to disseminate information efficiently
    • Ability to execute thorough research projects in a timely and organized manner
    • Proactive problem solver, anticipates needs and acts accordingly (e.g. completing necessary research, preparing materials in advance)
    • Ability to work in a dynamic, fast-paced environment, managing multiple deadlines and balancing of projects
    • Strong organizational skills, attention to detail and thorough follow-up
    • Discretion and mature independent judgement in handling sensitive and confidential information
    • Strong writing and verbal communication skills
    • Ability to work some nights and weekends
    • Knowledge of fundraising and relationship management software (Raiser's Edge, Luminate CRM) preferred



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