• Sr. Program Coordinator

    Location US-MD-Baltimore
    Posted Date 1 month ago(10/18/2019 10:50 AM)
    Job ID
    2019-3741
    Category
    US Based Positions
  • Overview

    Sr. Program Coordinator will work in close collaboration with the Senior Program Officer, Finance Manager, and representatives from different Jhpiego departments (e.g., Contracts Management Compliance Division [CMCD], Travel, Procurement, Global External Communications Office [GECO]) to support Mozambique country team to successfully implement projects.  This includes ensuring that administrative tasks are completed. The exact support needed will vary by project, but will likely include: US-based procurement, processing contracts, setting up payments from US, setting up meetings, taking notes, reviewing/editing reports, etc.

     

    Responsibilities

    • Schedule routine country meetings (including HQ Ops meetings) with all relevant people, take notes including follow-up action items and person responsible
    • Maintain Team Site (notes, project file and documents) and ensure all project documents are uploaded on internal intranet site
    • Light editing of project reports and routing reports, documents, communications materials through GECO’s Workfront system as needed
    • Support internal presentations in Baltimore for countries supported
    • Hire/pay US based vendors consultants
    • Manage procurement plan with in-country team
    • Procurement of items from US via internal Jhpiego procurement system
    • Travel support for country team to HQ or conferences
    • Registration country team at conferences
    • Process awards/mods/ and payments for sub-awards
    • Process requests through GECO
    • Set up routine close-out meetings
    • Ensure Admin close out tasks completed (per workplan); e.g.,
    • Work with CMCD to make sure all HQ vendors paid
    • Sub-awardees closed out
    • Project Documents stored according to policy
    • Disposition plans
    • Support onboarding new SPCs

    • Participation in meetings
    • Country meetings minutes
    • Update GPO documents for country (country office address, etc.)
    • Additional items as needed

     

     

    Required Qualifications

    • Proficient Spanish or Portuguese langauage skills
    • BA or equivalent with 2+ years’ program and administrative experience in international environment
    • Understanding of global health and development approaches
    • Knowledge of administrative processes and approaches and financial reporting and reconciliation
    • Knowledge of contracts and global program operations
    • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
    • Proficiency in writing and editing letters, reports and documents
    • Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally
    • Strong decision-making skills and results-oriented approach
    • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
    • Comfortable with a team approach to programming and the ability to manage several major activities simultaneously
    • Availability to travel independently in new environments
    • Proficiency in Office 365
    • Expreience living, working or studying overseas preferred

     

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