• Sr. Grants and Contracts Analyst

    Location US-MD-Baltimore
    Posted Date 2 weeks ago(9/5/2019 5:07 PM)
    Job ID
    2019-3702
    Category
    US Based Positions
  • Overview

    Sr. Grants and Contracts Analyst is responsible for the overall contractual process for all active award at Jhpiego & active Jhpiego sub-awards and subcontracts; ensuring all contractual documents comply with USG, donor and Jhpiego rules and regulations, and preparing and reviewing international and domestic contractual contracts and grants.  Sr. Grants and Contracts Analyst will also be responsible for the review of all Technical Services Contracts and financial management and oversight of a Global Programs Award portfolio.  In addition, this position serves as a subject-matter-expert in the areas of standard provisions and policies and procedures governing non-governmental and governmental contracts, awards, grants, bi-laterals, sub-agreements, and leases. This position liaises closely with Global Programs Office.

     

    Responsibilities

    • Analyze grant and sub-award requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and Jhpiego/JHU policies and procedures 
    • Provide contractual and regulatory interpretation and analysis to other administrative and programmatic departments, especially those areas related to compliance and risk mitigation
    • Monitor and analyze sub-recipient budgets, obligations and invoices to determine burn rates and funding needs based on program activities
      Support compliance with U.S. Government (USG) contracting requirements by researching changes in USG regulations and advising on appropriate corporate implementation or response.
    • Act as contractual liaison to internal and external constituencies, collaborators, donors, etc., as necessary
    • Understand and interpret contractual terms and conditions, Federal Acquisition Regulation (FAR), AIDAR and other regulatory clauses/provisions for staff. Develop and provide training to staff on contracts-relevant topics and policy manual
    • For US and non-US sub-recipients, execute sub-agreements and modifications, and monitor sub-recipient financial reporting and USG compliance
    • Review Sub-awardees prior approval request packet for submission to USAID with proper analysis to sub-awardees proposed budget and budget narrative to check for comprehensiveness
    • Coordinate and maintain documentation for award compliance such as environmental, Institutional Review Board, Open Data Policy, and other requirements
    • Develop templates, tools and training materials. Deliver domestic and international training as necessary and provide support to local and regional trainers
    • Organize regular trainings to Jhpiego staff and sub-recipients on contractual topics
    • Mentor junior Contracts and Grants staff
    • Process sub-contractual documents through the DocuVantage routing database system to ensure all Jhpiego departments, field offices, Leadership and Programs staff to fulfill the execution of all contractual documents in a timely manner
    • Follow-up with field offices personnel to acquire all sub-contractual executed documents to which Jhpiego is a party in the CMCD electronic database system
    • Review fully executed contractual documents for completeness and follow-up as appropriate
    • Review and process all requests for Bio-Data information sheets to ensure completeness and follow-up as appropriate
    • Ensure that accurate information is disseminated and documents are stored both in hard copy and electronically
    • Address questions from staff walk-ins about contracts or other issues which impact CMCD
    • Provide administrative support to CMCD Director, Manager as needed
    • Exercise independent judgment and apply knowledge of JHU and Jhpiego procedures and operating policies
    • May supervise junior financial staff, including analysts, specialists or coordinators

     

    Required Qualifications

    • BA in finance, business, or related field
    • 4 years’ sponsored project management, financial or cost management experience
    • 5 years’ cost management experience with multi-office and multi-national international development organization
    • Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
    • Excellent general management skills particularly in facilitation, team building and coordination
    • Extensive sub-award and financial management experience, with at least five years working with USAID and other international donor agencies
    • Experience with both contracts and cooperative agreements
    • Demonstrates leadership and management style that works in cooperation with others who represent a wide range of interests and needs
    • Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting
    • Ability to work independently and possess excellent problem solving skills and ability to thrive in an environment of changing deadlines and priorities
    • Comfortable with a team approach to management and the ability to manage several major activities simultaneously in a fast-paced complex team environment
    • Demonstrated general management skills particularly in facilitation, team building and coordination
    • Demonstrated ability to learn quickly, read analytically and write well and fluently
    • Ability to work independently and exercise independent judgment Strong problem solving skills and ability to thrive in environment of changing deadlines and priorities
    • Strong decision making skills and results-oriented approach
    • Strong interpersonal communication skills and a real team player
    • Excellent organizational, presentation and verbal and written communications skills
    • Demonstrated ability to maintain a high level of professionalism and confidentiality
    • Highly organized with attention to detail and ability to prioritize multiple responsibilities
    • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
    • Proficiency in MS Office suite

     

    Preferred Qualifications

    • Extensive knowledge of USAID regulations
    • Knowledge of international development programs
    • Knowledge of JHU contracting and financial payment system (SAP)

     

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