• Sr. Program Coordinator - West Africa Region

    Location US-MD-Baltimore
    Posted Date 1 month ago(12/20/2018 10:23 AM)
    Job ID
    2018-3487
    Category
    US Based Positions
  • Overview

    Sr. Program Coordinator will coordinate and support program, financial, contractual, monitoring and administrative functions for global awards and country programs in the West Africa region.

    Responsibilities

    • Collaborate with Program Officers, field staff and Regional Director to support program planning, implementation and monitoring
    • In collaboration with financial staff and Program Officers, prepare and track the progress of project and activity budgets
    • Work collaboratively to ensure that resources for program implementation are available to the field in a timely fashion
    • Contribute to overall strategy and implementation of program activities
    • Develop and maintain excellent relationships with colleagues and donors worldwide
    • Coordinate and/or represent Jhpiego in professional circles through meetings, conferences and presentations
    • Coordinate program activities, including ordering and shipping materials, assisting in the hiring and payment of consultants, arranging hotel reservations and tracking related expenses
    • Collaborate with financial staff in the review, processing and reconciling of invoices and payment documentation
    • Facilitate the work of Jhpiego consultants’ in-country activities, in coordination with the Program Officer
    • Support the development of program reports, work plans, activity charts, budgets, and other technical materials
    • Identify and inform Program Officers and Regional Directors of successes, challenges and lessons learned
    • Draft correspondence to USAID, NGOs and other agencies
    • Schedule meetings and teleconferences with project teams and partners, keep records and in collaboration with Program Officer, follow-up on action points
    • Work with the Program Officers and country teams to continuously update a tracker of all contracts and cost-share elements as per donor requirements
    • Schedule and support international travel of country team members, including to the Jhpiego Baltimore Office
    • Comply with Jhpiego and JHU operational policies and regulations
    • Ensure field staff is included in sharing of information and knowledge
    • May travel to the field during start-up phase to arrange for office space, setup and pay vendors, etc.

     

    Required Qualifications

    • Proficient French language skills
    • BA or equivalent with 2+ years’ program and administrative experience in international environment
    • Understanding of global health and development approaches
    • Knowledge of administrative processes and approaches and financial reporting and reconciliation
    • Knowledge of contracts and global program operations
    • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
    • Proficiency in writing and editing letters, reports and documents
    • Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally
    • Strong decision-making skills and results-oriented approach
    • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
    • Comfortable with a team approach to programming and the ability to manage several major activities simultaneously
    • Availability to travel up to 30% time to low resources setting
    • Proficiency in MS Office

    Preferred Qualifications

    • Experience or specialty in public health
    • Field based experience in low-resource settings
    • Experience with Office 365, SharePoint, and Team Sites

     

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