• Grants and Contracts Manager

    Location US-MD-Baltimore | US-DC
    Posted Date 4 months ago(12/6/2018 12:06 PM)
    Job ID
    2018-3466
    Category
    US Based Positions
  • Overview

    Grants and Contracts (G&C) Manager is responsible for the overall contractual management of program sub-awards and subcontracts. This includes managing and monitoring of expenses for the MCSP sub-awardees (including partner organizations) and ensuring that all contractual documents comply with USAID and Jhpiego’s rules and regulations. In addition, this position serves as a subject-matter-expert in the areas of standard provisions and policies and procedures governing non-governmental and governmental contracts, awards, grants, bi-laterals, MOU, sub-agreements, and leases. Also prepares all required documents related to Program Sponsors approvals related to sub-awards, waivers, and procurement. Maintains good relationships with Program Sponsors and sub-awardees on all contractual and procurement matters.

     

    Grants and Contracts Manager will supervise junior-level G&C staff.

     

     

    Responsibilities

    • Review and ensure completeness of pre-award due diligence and related required documentation
    • Draft sub-award and sub-contract agreements, Technical Service Contracts, and modifications as required
    • Prepare and submit contractual documents for approval to Program Sponsors including prior approvals, procurement, and waivers
    • Modify sub-awards as required to reflect updates/changes in budgets, obligations, and Sponsor/JHU/Jhpiego regulations and reporting requirements.
    • Ensure proper close-out of awards, sub-awards and subcontracts
    • Coordinate and maintain documentation for award compliance such as environmental, Institutional Review Board, Open Data Policy, and other regulations
    • Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and Jhpiego/JHU policies and procedures
    • Interpret policy and regulations for contracts and awards that require specific certifications
    • Advise Jhpiego local offices on sub-award compliance, management, and monitoring
    • Liaise with sub-recipients on a regular basis regarding contractual, financial and operational issues 
    • Provide exceptional, timely customer service in all dealings with internal and external customers
    • Cultivate professional relationship with USAID Agreement Officer and Representatives to ensure timely approvals
    • Will supervise junior-level G&C staff.

    Required Qualifications

    Core Competencies: will have working knowledge of JHU-specific systems, or will become competent within 6 months from date of hire.

     

    • COEUS – Familiarity and working knowledge of the JHU COEUS system
    • JAWS – Familiarity and working knowledge of JHURA JAWS system for new awards and modifications. 
    • SWiFT - Familiarity and working knowledge of JHURA SWiFT system for new subawards and modifications. 
    • Electronic Data Management - Familiarity and working knowledge of EDM system for routing and processing of all contractual documents.
    • SAP – Familiarity and basic knowledge of the SAP system, basic competencies in order to ensure that JHU has the correct information on all awards (ceiling, obligation, IONs. etc.). 
    • Financial Management Report (FMR) – Familiarity and working knowledge in using the FMR.

     

    Other Required Qualifications and Competencies

    • Bachelors in Finance, Economics, Business or a related field
    • Extensive contractual and financial management experience, with at least ten years at a mid-management level, working with USAID, CDC, DOD and other international donor agencies
    • Five years related financial/accounting and finance management experience required; 7 years financial or cost management experience with multi-office and multi-national international development organization preferred
    • 3-4 years’ experience supervising and mentoring G&C teams
    • Knowledge of cost accounting methods and practices applicable to management of private and federal monies
    • Experience development of policies, procedures and systems relative to finance and accounting practices
    • Demonstrates leadership and management style that works in cooperation with others who represent a wide range of interests and needs
    • Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
    • Experience with Project Management tools to manage large projects efficiently and effectively
    • Advanced knowledge of post-award  process
    • Strong understanding and interpretation of, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
    • Strong understanding of international contracts and cooperative agreements including their relevant terms, conditions and the differences between them
    • Demonstrated ability to learn quickly, read analytically and write well and fluently
    • Demonstrated ability to work with professionals at all levels of the organization
    • Demonstrated high-level skills in planning, organizing and managing multiple tasks
    • Ability to work independently and exercise independent judgement
    • Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
    • Strong problem solving skills and ability to thrive in environment of changing deadlines and priorities
    • Strong decision making skills and results-oriented approach
    • Strong interpersonal communication skills and a real team player
    • Excellent organizational, presentation and verbal and written communications skills
    • Demonstrated ability to maintain a high level of professionalism and confidentiality
    • Highly organized with attention to detail and ability to prioritize multiple responsibilities
    • Comfortable with a team approach to management and the ability to manage several major activities simultaneously
    • Excellent general management skills particularly in facilitation, team building and coordination
    • Demonstrated ability to effectively manage several major activities simultaneously
    • Proficiency in MS Office, financial software applications and reporting packages

    Preferred Qualifications

    • Knowledge of database management, HTML and SharePoint
    • Knowledge of database functions and abilities, in particular invoice payments using SAP
    • Project Management Program Certification
    • Knowledge of Jhpiego and JHU contracting and procurement policy
    • Prior experience training staff

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