• Finance Officer

    Location ZA
    Posted Date 2 weeks ago(11/27/2018 12:36 PM)
    Job ID
    2018-3450
    Category
    International Positions
  • Overview

    Finance Officer needed to support financial and operational functions for programs in South Africa.  This includes ensuring that financial, administrative and operational systems are sound, compatible with standard accounting practices and aligned with organizational and donor rules and regulations.  Finance Officer will also ensure that daily operations are maintained in an efficient and effective manner and works with the Finance Manager to coordinate implementation of uniform and financial procedures.  Finance Officer is expected to liaise with the Jhpiego Baltimore office and other stakeholders in the South Africa country program.   

     

    This position will be based in Durban.  Only candidates with South Africa work authorization will be considered.

    Responsibilities

    • Assist and contribute to the implementation of financial policies and procedures in the office, and updating of policies and procedures where necessary
    • Support and contribute to the implementation of systems and procedures to ensure adequate internal controls
    • Be familiar with the related South Africa financial laws & regulations; and assist in their application
    • Reviews and prepares monthly financial analysis and budget versus expense reports to determine reasonableness of variances and take appropriate actions as required
    • Ensure project procurement is in compliance to the USG and Jhpiego procurement policies by reviewing procurement documents
    • Review financial transactions to ensure availability of funds and expenses are allowable and reasonable
    • Process requisitions, payments, receipts and other necessary accounting activities ensuring timeliness and proper charge codes; verify documentation for all program disbursements and review numerical accuracy and ensuring proper authorization before making payment
    • Assist staff in determining allowability and allocability of costs to a particular award
    • Preparation of monthly bank reconciliation statement and reconciliation of control accounts
    • Ensuring submission of monthly financial reporting (QuickBooks) and bank reconciliations and its timely submission to Jhpiego head office including preparing month-end journal vouchers as required
    • Conducts routine surprise petty cash counts
    • Designs and implements sound internal controls by implementing recommendations from Internal Compliance Reviews and external audits
    • Completes cash flow analysis to ensure adequate cash needs
    • Support to the Finance Manager and technical/program leads with provision of reports on obligations and expenditures of the program budgets, including sub-agreement budgets with partnering agencies and sub-grantees, monitor expenses versus budgets in coordination with the Finance Manager and in-country program staff, develop and monitor annual work plan budgets
    • Preparation of expenditure analysis report & ensure that the expenditure falls within the budget & work plans
    • Assist in the preparation of budgets by providing relevant data and advice to program staff
    • Prepares payroll while ensuring the relevant tax withholdings and deductions are in accordance with local laws
    • Lead the facilitation of audit requirements including ensuring required statutory audits are completed in accordance with local requirements
    • Maintains accurate and up-to-date inventory records and ensures inventory reconciliations are performed as required
    • Prepares and manages the local fringe rate pool
    • Maintenance of proper filing of records and ensure complete documents for all transactions
    • Provide finance support to the Finance Manager and program staff as requested
    • Use various software applications, such as spreadsheets, relational databases, and graphic packages to assemble, manipulate, format data and/or reports
    • Review VAT exemption forms and maintain all records relating to VAT exemption applications to donors, refundable VAT from suppliers, etc. on a regular basis
    • Perform other duties as may be required

       

     

    Required Qualifications

    • Knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required

    • BA in Finance, Accounting or related field
    • 5 years’ experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting
    • Knowledge of US government cost principles
    • Excellent knowledge and skills in QuickBooks and excel
    • Familiarity with NGO and donor supported projects
    • Must treat payroll, accounting and budget information on a confidential basis
    • Proficiency in Microsoft Office software applications
    • Ability to prioritize and organize workload
    • Excellent communications skills including fluency in spoken and written English
    • Strong interpersonal, writing, and oral communication and presentation skills
    • Must be cooperative, hardworking, flexible, and dependable
    • Willingness to travel locally
    • Strong analytical skills

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