Finance and Procurement Assistant needed to provide smooth operation of day to day financial processing and reporting for a CDC funded Voluntary Medical Male Circumcision (VMMC) service delivery project in Cape Town.
Assist in the implementation of financial policies and procedures in the office
Be familiar with the related South Africa laws and regulations; and assist in their application
Processing of invoices from suppliers, ensuring that invoices are authorized in accordance with the Delegation of Authority policy and coded to the correct ION
Processing payments to suppliers and staff expense claims, and answering queries from them
Ensure all income from all sources is correctly receipted, recorded, and allocated to source and intended use; with similar allocation of relevant expenditure
Prepare payment vouchers and ensure review and approval
Ensure that the petty cash replenishment is prepared the moment the disbursement is 75% of the cash float
Managing stationery inventory - receiving, issuing and reconciling
Providing assistance in the preparation for the annual audit accounts
Ensuring that all personnel adhere to agreed organisational financial policies &procedures at all time
Take minutes/notes in meetings as required, and circulate associated information.
Assist with maintenance of contracts, agreements, registers and schedules.
Ensure goods are delivered in the proper quality, in timely manner, and with the proper packaging.
Confirm with requestors that goods have been received and services delivered.
Track all procurement activity and deadlines, ensuring any procurement planning is kept on time.
Enter approved procurement request into the procurement management tracker.
Assist with scheduling and facilitating evaluation of tenders.
Preparing Purchase Orders for Procurement Manager review.
Carry out other procurement and contracting functions as required.
Assume other duties as assigned
Knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing
Higher Certificate or Diploma in Accounting or related field
2 years’ experience in finance field
1 year experience in procurement
Knowledge of US government cost principles
Prior experience with QuickBooks preferred
Experience in global organizations preferred
Proficiency in Microsoft Office software applications
Strong interpersonal, writing, and oral communication and presentation skills
Ability to treat payroll, accounting and budget information with confidentiality
Ability to multitask, manage competing priorities and prioritize in order to meet program and/or organizational objectives
Flexible and willing to support others at times when particular organisational priorities take precedence
Flexibility to change and create for continuous improvement and to contribute towards a culture of innovation along with knowledge impact
Ability to collaborate and form effective partnerships with internal and external stakeholders
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Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.