• Finance and Procurement Assistant - Cape Town

    Location ZA
    Posted Date 3 weeks ago(11/21/2018 5:56 PM)
    Job ID
    2018-3445
    Category
    International Positions
  • Overview

    Finance and Procurement Assistant needed to provide smooth operation of day to day financial processing and reporting for a CDC funded Voluntary Medical Male Circumcision (VMMC) service delivery project in Cape Town.

     

    Responsibilities

    • Assist in the implementation of financial policies and procedures in the office
    • Be familiar with the related South Africa laws and regulations; and assist in their application
    • Processing of invoices from suppliers, ensuring that invoices are authorized in accordance with the Delegation of Authority policy and coded to the correct ION
    • Processing payments to suppliers and staff expense claims, and answering queries from them
    • Ensure all income from all sources is correctly receipted, recorded, and allocated to source and intended use; with similar allocation of relevant expenditure
    • Prepare payment vouchers and ensure review and approval
    • Ensure that the petty cash replenishment is prepared the moment the disbursement is 75% of the cash float
    • Managing stationery inventory - receiving, issuing and reconciling
    • Providing assistance in the preparation for the annual audit accounts
    • Ensuring that all personnel adhere to agreed organisational financial policies &procedures at all time
    • Take minutes/notes in meetings as required, and circulate associated information.
    • Assist with maintenance of contracts, agreements, registers and schedules.
    • Ensure goods are delivered in the proper quality, in timely manner, and with the proper packaging.
    • Confirm with requestors that goods have been received and services delivered.
    • Track all procurement activity and deadlines, ensuring any procurement planning is kept on time.
    • Enter approved procurement request into the procurement management tracker.
    • Assist with scheduling and facilitating evaluation of tenders.
    • Preparing Purchase Orders for Procurement Manager review.
    • Carry out other procurement and contracting functions as required.
    • Assume other duties as assigned

     

    Required Qualifications

    • Knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing 
    • Higher Certificate or Diploma in Accounting or related field
    • 2 years’ experience in finance field
    • 1 year experience in procurement
    • Knowledge of US government cost principles
    • Prior experience with QuickBooks preferred
    • Experience in global organizations preferred
    • Organisational skills
    • Proficiency in Microsoft Office software applications
    • Strong interpersonal, writing, and oral communication and presentation skills
    • Ability to treat payroll, accounting and budget information with confidentiality
    • Ability to multitask, manage competing priorities and prioritize in order to meet program and/or organizational objectives
    • Flexible and willing to support others at times when particular organisational priorities take precedence
    • Flexibility to change and create for continuous improvement and to contribute towards a culture of innovation along with knowledge impact
    • Ability to collaborate and form effective partnerships with internal and external stakeholders

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