• Sr. Finance Manager

    Location US-MD-Baltimore
    Posted Date 2 months ago(9/14/2018 3:14 PM)
    Job ID
    2018-3330
    Category
    US Based Positions
  • Overview

    Sr. Finance Manager for PMU – PMA 2.0, will work in close collaboration with the Project Director, PMU – PMA 2.0, Costing Advisor, sub-awardees, and Program Officers and Finance Managers for countries to provide overall financial management of the project, build capacity of local sub-awardees in financial management and internal controls, and work closely with the  Costing Advisor to make sure she/he has all of the financial data necessary to identify unit costs and cost savings for the PMA surveys.

     

    Specifically, the Sr. Finance Manager will provide analysis and strong financial management to ensure that PMA 2.0 is delivered on schedule, scope and budget with quality.  The Sr. Finance Manager will develop and revise core budgets, review and provide feedback on sub-awardee budgets, track expenses, and provide monthly analysis reports for the Project Director.   Sr. Finance Manager will also develop/refine capacity building materials and conduct capacity building, coaching and mentoring for the sub-awardees in the field to ensure staff possess excellent knowledge of financial management, and internal controls.  

     

    Responsibilities

     

    Overall Financial Management

    • Provide input and review of proposal budget costs based on analyses of new and existing country implementation costs (e.g., activity costs, shared costs, market rates, etc.)

     

    START-UP:

    • Ensure that countries have all the necessary financial management systems and support needed to effectively start-up new projects, and
    • Conduct finance-specific tasks in start-up plan: support activities in start-up checklist e.g., hiring new finance staff; remote imprest fund set up and increases, orientation, and tracking of start-up budgets, etc.
    • Prepare materials for finance trainings and orientation
    • Conduct initial baseline assessments of sub-awardees in terms of financial capacity and internal controls, then develop plan with sub-awardee based on assessment

     

    IMPLEMENTATION & CONTROL

    • Develop strong core work plan budgets and budget notes in accordance with JHU and donor requirements in coordination with country staff, sub-awardees, and Regional Program Staff, and ensure that each PMA country project staff has information needed.
    • Prepare financial analysis tools (calculator, graphs, etc.) for project staff to track and identify trends for core budget, and participate in country HQ Operations meetings to track in-country budgets.
    • Ensure the validity of, and interpret, the global financial management report and other financial tools /sources e.g., ensure that all budgets are appropriately and accurately maintained in JHU software (SAP) system
    • Prepare scheduled or ad hoc financial reports for donors that are timely, complete and accurate and maintain a schedule of routine financial reports and analysis for donors
    • Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms; prepare internal reports and charts to identify trends; and make recommendations for implementation
    • Monitors sub-grantees financial expenses compared to their obligations and prepare, review or approve modifications with CMCD and SPC and collect and review sub-recipient annual financial checklist and audits, where applicable
    • Maintain complete and accurate financial files, team sites, shared folders
    • Follow up on due diligence report findings to clear within 30 days (ensure country and program staff understand each finding and its applicable solution)
    • Track statutory requirements and support the Office of the CFO and country team on statutory requirements e.g., audit, government filings, etc.
    • Track tax requirements and timely filing. Support the Office of the CFO and country team to complete all requirements on all tax related matters e.g. VAT, payroll tax, import, other
    • Monitor inventory and asset registers to purchases in QBE, SAP and JProcure
    • Respond to internal and external audit requests
    • Build financial management capacity of local partners through on-site and virtual coaching and feedback on budgets, expense reports, etc.

     

    Close-Out:

    • Participate in close-out work plan and conduct all close out activities assigned (e.g., develop HQ close out budget, review country close-out budgets, pay all final invoices, close out contracts, TSCs, sub-awards within donor guidelines)
    • Build capacity of sub-awardees in financial close-out requirements

     

    CROSS-CUTTING:

    • Prepare cross-country financial analysis and projections
    • Monitor any non-sponsored spending to ensure expenditures match authorization
    • Collect and prepare audit documentation
    • Supervise Financial Managers
    • Provide regional or global analysis or other duties as assigned
    • Travel to countries in the region to conduct trainings, orientation, short-term technical assistance (STTA), audit support, and QuickBooks setup
    • Perform ad hoc financial analyses as assigned

    Required Qualifications

    • Bachelor’s degree in Finance, Economics, or Mathematics
    • Masters in Business Administration preferred
    • Project management (PMD Pro certification) required – or within first 60 days
    • 10 years’ progressive experience (or equivalent) successfully conducting financial management for highly international development complex programs
    • Prior supervisory, coaching and training experience
    • In depth knowledge of USAID, CDC and other international donor agencies
    • Knowledge of cost accounting methods and practices applicable to management of private and federal monies
    • Sub-contract and sub-agreement financial management experience
    • Experience developing finance and accounting policies, procedures and systems
    • Demonstrates a leadership and management style that works in cooperation with others who represent a wide range of interests and needs
    • Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
    • Excellent general management skills particularly in facilitation, team building and coordination
    • Effective communicator with ability to communicate organization’s direction and ability to motivate others with strong, honest leadership
    • Strong problem solving skills
    • Comfortable with a team approach to management and the ability to manage several major activities simultaneously
    • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
    • In depth knowledge financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
    • Ability to travel internationally 30%, particularly to low-resource settings

    Preferred Qualifications

    • Contractual financial management experience
    • Field experience especially in developing countries
    • Fluency in French

    #LI-DM1

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