• Program Officer - Francophone Management and Capacity Building

    Location US-MD-Baltimore
    Posted Date 1 week ago(1 week ago)
    Job ID
    2018-3328
    Category
    US Based Positions
  • Overview

    Program Officer I will work under the guidance of the Senior Program Officer, Management and Capacity Building PMU-PMA 2.0 and the Project Director for PMU-PMA 2.0, to provide overall project management for PMA 2.0, and build management capacity of local implementing partners.  The Program Officer I will support the SPO to provide overall project management for PMA 2.0 ensuring that good project management practices and tools are being used to stay on scope, schedule, budget for the Core and country supported activities.   PMA 2.0 will be implemented across multiple countries and will scale up over time to additional countries. The PO I, will take the lead on management of Francophone country implementation with potential additional countries as the project scales up. The Senior Program Officer will also monitor overall management of the sub-awardees and build the long-term management capacity of local organizations.

     

    The PO I, will also need to work closely with Jhpiego PMA staff in-country, Jhpiego Program Officers, Senior Program Coordinators, Finance Managers, sub-awardees, and the staff at Bill & Melinda Gates Institute at the Johns Hopkins University School of Public Health which will lead the technical portion of PMA 2.0.

    Responsibilities

    Management

    • Support Project management trainings for PMA staff
    • Support development of PMA Project Charter and development of other project management tools (e.g., detailed implementation plans, risk registers, change logs, procurement plans, etc.)
    • Keep core project management tools updated in commonly shared platform
    • Provide administrative support to annual work planning meetings with PMA staff and in-country partners (developing agenda, identifying locations, etc.)
    • Maintain invitations and documentation for routine PMA management meetings for Core and country level POs, SPCs Finance Managers to track implementation against country level work plans and budget and make course corrections as needed
    • Ensure Project management files are maintained for PMA Conduct after action reviews and document lessons learned
    • Review and escalate quality concerns (technical, project management, financial management, compliance)
    • Support PMA communication needs
    • Manage PMA Core close out process according to internal processes and donor guidelines

     

    Capacity Building for Partners

    • Support the implementation of capacity building plans including: leading project management start-up workshops in countries, providing on-site and virtual coaching, supporting in-country PMA staff to provide support, etc.
    • Monitor sub-awardees spending in select countries and progress against detailed implementation plans
    • Track and manage that PMA and sub-awardees are receiving their contracts and payments on time
    • Track and manage that PMA sub-awardees are meeting project management standards
    • Review and escalate quality concerns for sub-awardees (technical, project management, financial management, compliance)
    • Ensure that sub-awardees are appropriately closed out
    • Additional assignments as assigned

     

    Required Qualifications

    • Proficient French language skills
    • MPH or equivalent advanced degree or bachelors plus 2 year’s additional work experience can supplant advanced degree
    • Certified in PM@Jhpiego (Jhpiego’s internal project management curricula) or PMD Pro (or will be within 60 days of hire)
    • 3 years as SPC or equivalent preferred with demonstrable strong organizational skills, very good writing skills, experience working/studying internationally
    • Has taken on leadership role on PO tasks while an SPC across phases (e.g., led close out, developed work plan, review of quarterly and annual reports, provided budget inputs)
    • Knowledge USG rules and regulations
    • Understands basic financial management principles and budgeting
    • Strong understanding of at least 2 technical areas in which Jhpiego works
    • Experience with Office 365 with strong Word, Excel, PowerPoint, SharePoint, TeamSites
    • Strong organizational skills
    • Very good writing skills
    • Team player
    • Good communication skills with diverse groups
    • Problem solving skills
    • Travel: Ability to travel 30% of the time

     

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