• Sr. Program Coordinator

    Location US-MD-Baltimore
    Posted Date 1 month ago(1 month ago)
    Job ID
    2018-3305
    Experience (Years)
    2
    Category
    US Based Positions
  • Overview

    Sr. Program Coordinator will work in close collaboration with the Program Officer, Finance Manager, and representatives from different Jhpiego departments (e.g., Contracts Management Compliance Division [CMCD], Travel, Procurement, Global External Communications Office [GECO]) to support country teams to successfully implement projects.  The Senior Program Coordinator is responsible for ensuring that administrative tasks are completed. The exact support needed will vary by country, but will likely include: US-based procurement, processing contracts, setting up payments from US, setting up meetings, taking notes, reviewing/editing reports, minor translation needs for certain countries, etc.

     

    Responsibilities

    • Support activities in start-up workplan, which could include:
      • Set up routine meetings to review status of startup plan
      • Process consultant contracts liaise with GHR to assist with setting appropriate rates for consultants
      • Manage procurement plan
      • Procure HQ items
      • Procure country items
      • Set up preferred vendors
      • Travel to country to find and set up office space, set up and pay vendors, etc.
    • Schedule routine country meetings (including HQ Ops meetings) with all relevant people, take notes including follow-up action items and person responsible
    • Maintain Team Site (notes, project file and documents) and ensure all project documents are uploaded on internal intranet site
    • Support translations needs
    • Light editing of project reports and routing reports, documents, communications materials through GECO’s Workfront system as needed
    • Support internal presentations in Baltimore for countries supported
    • Hire/pay US based vendors consultants
    • Manage procurement plan with in-country team
    • Procurement of items from US via internal Jhpiego procurement system
    • Travel support for country team to HQ or conferences
    • Registration country team at conferences
    • Process awards/mods/ and payments for sub-awards
    • Process requests through GECO
    • Set up routine close-out meetings
    • Ensure Admin close out tasks completed (per workplan); e.g.,
      • Work with CMCD to make sure all HQ vendors paid
      • Sub-awardees closed out
      • Project Documents stored according to policy
      • Disposition plans
    • Support onboarding new SPCs
    • Participation in meetings
    • Country meetings minutes
    • Update GPO documents for country (country office address, etc.)
    • Additional items as needed

    Required Qualifications

    • BA degree or equivalent; Specialty in public health preferred
    • 1-2 years working/studying/volunteering internationally
    • Interest in global public health
    • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
    • Proficiency in writing and editing letters, reports and documents
    • Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally
    • Strong decision-making skills and results-oriented approach
    • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
    • Very strong organizational skills
    • Very good writing skills
    • Team player
    • Good communication skills with diverse groups
    • Problem solving skills

    Preferred Qualifications

    • Preferred: Strong experience with Office 365 – Word, Excel, PowerPoint, SharePoint, MS TeamSites
    • Experience living, working, or studying overseas
    • Fluency in a second language (French, Portuguese, or Spanish) –required for some portfolios

     

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