Facilities Manager

Location US-MD-Baltimore
Posted Date 3 weeks ago(1/29/2018 9:36 AM)
Job ID
2018-3057
Category
US Based Positions

Overview

Facilities Manager is accountable for Baltimore and Washington, DC facilities including office systems, supplies and services including collaborating with multiple vendors, landlords and JHU offices, e.g. JHU Real Estate and Construction,  Risk Management and Office of the Treasurer.

Responsibilities

  • Supervision of staff involved in reception services, security, purchasing and administrative functions, e.g. processing invoices for payment and internal communications
  • Plan and administer budgets for facilities and services in Baltimore and DC
  • Serve on team including COO and JHU Real Estate negotiating leases with property owners in Baltimore and DC
  • Collaborate with Jhpiego Leadership, JHU Real Estate and Construction and property owners in Baltimore and DC on lease compliance, space planning and allocation, renovations and emergency procedures
  • Collaborate with Jhpiego’s leadership team, property management and IT on security services
  • Negotiate parking rates with parking facilities serving Jhpiego’s Baltimore and DC staff
  • Work with selective JHU departments on the development of administrative standards for Jhpiego’s country offices
  • Collaborate with JHU Risk Management and Insurance Office to process claims of loss for Jhpiego’s Baltimore, DC and country offices
  • Manage the purchase of vehicle insurance and annual renewal for Jhpiego’s international fleet of vehicles and process all claims of loss experienced by the county offices
  • Plan and manage services and facilities necessary for the health and wellbeing of Jhpiego staff in Baltimore and DC
  • Manage workplace systems including office equipment and supplies, local and global mail systems, telecommunications and procurement
  • Manage physical arrangements for monthly multiple All Staff Meeting locations
  • Administer payment of the offsite warehouse agreement to decrease inventory and costs
  • Manage record retention and retrieval process for Jhpiego’s internal and country offices records
  • Provide requested reports, i.e. activity costs and savings, projections for moving altering, repair, upgrade, spending, etc. on a weekly, monthly, quarterly or annual basis as requested

 

 

Required Qualifications

  • 8+ years’ facility management and budget experience
  • Ability to make independent decisions and take initiative to maintain the safety and comfort of all housed within at all times of day and night
  • Knowledge of facilities contracts, procurement and purchasing
  • Knowledge of domestic and international shipping requirements
  • Strong Customer service orientation
  • Ability to interact with staff in a fast paced environment, remaining flexible, proactive, resourceful and efficient
  • Ability to develop and implement procedures to efficiently manage support services in a customer oriented environment
  • Ability to train others to follow procedures and policies and enable department supervisor to implement sound decisions regarding premises
  • Strong oral and written communication skills
  • Adequate presentation skills
  • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups.
  • Proficiency in MS Office with particular expertise in the use of presentation software
  • Experience with SAP or similar program
  • Ability to use technology to create administrative efficiencies and an interest in staying technically current and mastering new software or university on-line systems

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