Development Coordinator

US-MD-Baltimore
3 weeks ago
Job ID
2017-3022
Category
US Based Positions

Overview

The Global Engagement and Communications Office (GECO) Development Coordinator is a critical member of the development team. The Development Coordinator performs a variety of professional functions to assist the development team with fund raising and special projects as assigned by the Advancement Manager and by the Senior Administrator.

Responsibilities

Administrative

  • Communicate professionally, positively and effectively with advisory board members, donors, and staff verbally and in written form
  • Draft, proof, and edit correspondence and other communications materials
  • Plan gift officer travel and produce travel itineraries
  • Arrange conference calls, draft agendas, reserve meeting rooms, coordinate meetings and provide other logistical support for the development team, as needed
  • Utilize PowerPoint to prepare presentations
  • Attend and participate in development group meetings as appropriate
  • Maintain open communications within department and throughout organization and serve as liaison to other departments and program coordinators
  • Provide administrative support to GECO as needed

 

Gift Processing

  • Process all gifts, ensuring accurate database entry
  • Draft, produce, and send all acknowledgment letters; notify staff of gifts as received

 

Development Database Management

  • Maintain comprehensive knowledge of development database
  • Enter action notes, solicitation approaches, and solicitation proposals in the donor database for development team as needed (visits, phone calls, emails, correspondence, etc…)
  • Monitor and track cultivation, solicitation and stewardship plans and fundraising projects
  • Initiate prospect and donor research requests
  • Produce donor and prospect reports and data pulls as needed using available databases
  • Create mailing and email lists as needed for invitations, solicitations and general correspondence

 

Event Management and Stewardship

  • Work closely with the Major Gifts Officer on the West Coast with planning and execution of Jhpiego’s annual Laughter is the Best Medicine Gala held in Los Angeles
  • Work with development team to plan and implement development events, donor visits and advisory board meetings
  • Generate and maintain the development calendar and event and project timelines
  • Draft and oversee production of pertinent printed materials, including invitations, programs, and other correspondence
  • Manage mailings and maintain response lists
  • Develop briefings and itineraries for staff
  • Serve as primarily liaison to all event vendors, including contract execution and payment, event logistics, and production of all printed materials
  • Staff events as needed
  • Manage group stewardship communications to donors
  • Collaborate with Advancement Manager and Major Gift Officer to prepare donor stewardship materials
  • Travel required, approximately 5%, to provide onsite support for events

 

Annual Fund

  • Organize and manage annual internal fundraising campaign in collaboration with Advancement Manager
  • Organize and manage annual fundraising in the Fells Point community in collaboration with Advancement Manager 
  • Coordinate annual donor pledge reminder process

 

Budget/Financial

  • Develop a thorough working knowledge of the SAP financial system. Process receipts and expense reimbursements for the development team
  • Process invoices and ensure timely payments for the development team and GECO as needed

Required Qualifications

  • 2-3 years administrative experience with one year experience preferred in fundraising or marketing
  • Bachelor’s degree or commensurate experience
  • Discretion and mature independent judgement in handling sensitive and confidential information
  • Ability to work independently, manage and prioritize multiple projects, and to maintain a high degree of professionalism
  • Strong interpersonal skills and ability to work as part of a team
  • Strong organizational skills, attention to detail, and ability to manage more than one project simultaneously
  • Strong computer literacy skills required and the ability to learn new software
  • Familiarity with databases and email programs
  • Excellent writing, design, editorial and verbal communication skills
  • Ability to work in a dynamic, fast-paced environment
  • Ability to work some nights and weekends

Preferred Qualifications

  • Knowledge of fundraising and relationship management software (Raiser's Edge, Luminate CRM)

All applicants should prepare a single document submission to include: cover letter, CV, references and salary history

 

Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.

For further information about Jhpiego, visit our website at www.jhpiego.org                         

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

JHU is an Affirmative Action/Equal Opportunity Employer

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