Finance Assistant

ZA
3 weeks ago
Job ID
2017-2988
Category
International Positions

Overview

The Finance Assistant is responsible for providing financial support to ensure the smooth running of the Jhpiego office in South Africa. This includes handling day to day financial operations of the South Africa office, with particular emphasis on handling accounts payable and receivable, expense reports, cash handling, payments and compliance to Jhpiego and donor financial policies. The Finance Assistant will implement and maintain an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of Jhpiego’s financial operations.  This position will be based in the uThungulu district.

Responsibilities

  • Assist in the implementation of financial policies and procedures in the office

  • Be familiar with the related South Africa laws and regulations; and assist in their application
  • On a daily basis, review expense reports to ensure completeness, accuracy, reasonability and validity of financial data before posting to financial system
  • Prepare payment vouchers and ensure review and approval
  • Monitor payments due and posted in the accounting system on a daily basis
  • Management of petty cash
  • Ensure that the petty cash replenishment is prepared the moment the disbursement is 75% of the cash float
  • Managing stationery inventory - receiving, issuing and reconciling of bin cards
  • Monthly reconciliation of fuel for Jhpiego vehicles
  • Assist the Finance Manager with routine follow-up and reconciliation of accounts payable
  • Monitor and reconcile vendor statements on monthly basis and ensure timely settlement of bills
  • Ensure prompt payment of staff advances and supplier invoices to safeguard Jhpiego reputation
  • Send notification to vendors and staff on payments transferred to their accounts
  • Provide updates to staff on their advance accounts on regular basis (at least once a month)
  • Provide information to staff requiring reimbursement
  • Prepare on a monthly basis VAT return documents for the quarterly submission
  • Ensure that expense reports and vendor payment vouchers are filed on a timely basis and proper accounting records relating to expense reports and payment vouchers are maintained and are in accordance with standard accounting practice, JHU/Jhpiego and donor guidelines
  • Assume other duties as assigned

 

Required Qualifications

  • Knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required
  • AAT qualification, Accounting or related field
  • 2 years’ experience in finance field
  • Knowledge of US government cost principles
  • Prior experience with QuickBooks
  • Experience in global organizations
  • Prioritize and organize workload
  • Proficiency in Microsoft Office software applications
  • Strong interpersonal, writing, and oral communication and presentation skills
  • Must treat payroll, accounting and budget information with confidentiality
  • Ability to multitask, manage competing priorities and prioritize in order to meet program and/or organizational objectives

 

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