Finance and Administration Manager

ZM
3 months ago
Job ID
2017-2920
Experience (Years)
8
Category
International Positions

Overview

Jhpiego seeks a Finance and Administration Manager to provide financial and administrative management for an upcoming Centers for Disease Control (CDC)-funded HIV Testing Services (HTS) project in Zambia. The project aims to ensure that individuals, couples and families (including children) get tested and know their HIV status and are linked to appropriate clinical services based on their test results. This program will target high-risk, undiagnosed persons including men aged 25-40, adolescent girls and young women (AGYW), partners of people living with HIV (PLHIV), sex workers (SWs), and men who have sex with men (MSM). The project will operate over a five-year period.

 

The Manager will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the upcoming CDC program. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and CDC rules and regulations.

 

This position is contingent upon award from CDC. Zambian nationals are strongly encouraged to apply.

Responsibilities

  • Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and the CDC’s rules and regulations, and terms and conditions of the award
  • Oversee day-to-day coordination of financial activities ensuring cost efficiency
  • Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
  • Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
  • Ensure that Jhpiego human resources and administrative procedures are in place for project
  • Manage project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
  • Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with the CDC, Johns Hopkins University, and Jhpiego procedures and policies
  • Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as require
  • Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
  • Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
  • Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
  • Contribute to developing work plans and annual budgets for project activities and local office costs
  • Ensure that CDC resources are appropriately directed to project priorities and are in line with project work plans
  • Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
  • Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
  • Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Required Qualifications

  • Masters degree in Business Administration, Public Administration, Finance, Accounting or relevant field and eight years of finance and administrative experience
  • At least 8 years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
  • At least 8 years providing financial planning and management, human resources and procurement for projects in Zambia
  • At least 8 or more years of senior-level work experience with CDC or other donor-funded projects
  • Previous direct supervisory experience of professional and support staff
  • Knowledge of USG cost principles, including CDC regulations, GAAP accounting rules and grants contract management
  • Demonstrated experience organizing resources and establishing priorities
  • Subcontract or sub-agreement financial management experience
  • Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
  • Experience developing and/or implementing finance and accounting policies, procedures and systems
  • Excellent verbal, written, interpersonal, and presentation skills in English
  • Experience hiring and supervising personnel
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with the CDC, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
  • Excellent skills in facilitation, team building, and coordination

  • Ability to coach, mentor and develop financial and administrative capacity of project staff
  • In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
  • Ability to travel nationally to project sites

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